APPLICATIONS NOT ACCEPTED THROUGH INDEED

PLEASE APPLY AT https://myac.angelina.edu/ICS/AC_Employment/
POSITION: Specialist of Purchasing – Full-Time - Lufkin
EMPLOYMENT DATE: Until Filled

JOB DESCRIPTION:

The position will report to the Manager of Purchasing for job responsibilities and other College related activities as outlined in the Policies and Procedures Manual. Essential duties include but are not limited to the following:

• Proper documentation of all purchases.
• Maintain various procurement spreadsheets for contracts, spend, MBE, etc.
• Provide troubleshooting and assistance to departmental end users regarding issues with requisitions, budget error messages, POs, and goods receipts.
• At the direction of the Purchasing Manager, assists with communicating purchasing policies and procedures to faculty and staff, preparing training materials, and supporting employee training sessions.
• Assist with maintaining and providing documentation for annual audit.
• Assist with year-end closeout ensuring that all payments are accounted for in the appropriate fiscal year.
• Assist the Purchasing Manager with verifying that College departments are receiving the goods and services necessary to ensure the effective operation of College activities.
• Review assigned requisitions for accuracy and completeness (From a data entry perspective, not necessarily a regulatory or accounting perspective).
• Data entry related document retention tasks, including, but not limited to: scanning and indexing documents into the College’s document retention system in compliance with the College’s Document Retention Policies and Procedures.
• Work with Accounts Payable personnel to resolve invoice discrepancy issues.
• Assist the Purchasing Manager with product and pricing research as needed.
• Match requisitions, purchase orders, and invoices to ensure that proper documentation and approval was obtained prior to Accounts Payable issuing payment.
• Assist with the vendor on-boarding process, including communicating by phone or email with vendors regarding the College’s official on-boarding process through PaymentWorks.

The position will report to the Manager of Purchasing for job responsibilities and other College related activities as outlined in the Policies and Procedures Manual. Essential duties include but are not limited to the following:

• Proper documentation of all purchases.
• Maintain various procurement spreadsheets for contracts, spend, MBE, etc.
• Provide troubleshooting and assistance to departmental end users regarding issues with requisitions, budget error messages, POs, and goods receipts.
• At the direction of the Purchasing Manager, assists with communicating purchasing policies and procedures to faculty and staff, preparing training materials, and supporting employee training sessions.
• Assist with maintaining and providing documentation for annual audit.
• Assist with year-end closeout ensuring that all payments are accounted for in the appropriate fiscal year.
• Assist the Purchasing Manager with verifying that College departments are receiving the goods and services necessary to ensure the effective operation of College activities.
• Review assigned requisitions for accuracy and completeness (From a data entry perspective, not necessarily a regulatory or accounting perspective).
• Data entry related document retention tasks, including, but not limited to: scanning and indexing documents into the College’s document retention system in compliance with the College’s Document Retention Policies and Procedures.
• Work with Accounts Payable personnel to resolve invoice discrepancy issues.
• Assist the Purchasing Manager with product and pricing research as needed.
• Match requisitions, purchase orders, and invoices to ensure that proper documentation and approval was obtained prior to Accounts Payable issuing payment.
• Assist with the vendor on-boarding process, including communicating by phone or email with vendors regarding the College’s official on-boarding process through PaymentWorks