About this job

Specialist Project Controlling and Risk Management (all genders) - 2-year fixed-term contract

About Us

We want to make a difference – are you in? We're working to ensure that over 80 million people in Germany can benefit from digital healthcare. You might already be familiar with some of our products, such as the e-prescription or the electronic patient record (ePA). Help us shape the healthcare system of tomorrow.

Your area of ​​responsibility:

Our Transformation Hub, reporting directly to the management board, is responsible for the company-wide management of the transformation and implementation of the platform strategy for reducing the complexity of the telematics infrastructure (TI) and sustainably increasing its operational stability. As the central governance unit, we ensure that the transformation is implemented effectively, efficiently, and in line with the corporate strategy. Implementation takes place in collaboration with the various specialist departments of gematik and with the continuous involvement of our shareholders. By further developing our products and services, as well as our organization and working methods, we create the framework for the successful digitalization of healthcare processes, which sustainably increases the benefits of care in the German healthcare system.

The Program Management Office within the Transformation Hub provides transparency regarding the associated strategic initiatives and projects, priorities, resources, and budgets. By establishing and further developing a company-wide project management framework, we combine classic project management standards with agile methods and make a crucial contribution to the successful transformation of our company.

Your tasks

• You support the management of the transformation project and task portfolio and ensure transparency regarding priorities, resources, budgets, risks and goal achievement.
• You create and maintain project plans, status reports, management presentations, and decision and communication templates.
• You prepare governance, steering committee and management meetings and support their organizational and content-related implementation.
• You will support resource, budget and action controlling within the framework of the transformation program and contribute to forecasts, capacity planning and reporting.
• You maintain and update project management tools and documentation, for example in Jira, Confluence, SharePoint or similar systems.
• You identify project risks, dependencies and deviations from targets early on and support their tracking and escalation.
• You will work closely with project and program managers , supporting them in the planning, management, and successful implementation of strategic projects.
• You will contribute to the further development of project management standards , methods, templates and best practices, and support their introduction within the company.
• You coordinate the collaboration between the various departments and external partners and promote a transparent flow of information .

Your profile

• Qualifications: You have successfully completed a degree in business informatics, computer science, business administration, industrial engineering or a comparable qualification.
• Experience: You have at least three years of professional experience in project management, PMO, project controlling or in supporting transformation and digitalization projects, ideally in the IT, software, digital health or healthcare industry.
• Project management skills: You bring sound experience in classical and/or agile project management and are familiar with the basic methods, processes and instruments of project control.
• Tool and methodology skills: You are proficient in using Microsoft Office, especially Excel and PowerPoint, as well as project management and collaboration tools such as Jira, Confluence or SharePoint.
• Reporting & Controlling: You have experience in creating reports, presentations and analyses, as well as in handling key figures and budget information.
• Working style: You are characterized by a structured, analytical and independent working style as well as a high awareness of quality.
• Personality: You are highly organized, communicative, and enjoy working with diverse stakeholders. Even in complex situations, you maintain a clear overview and reliably bring projects to a successful conclusion.
• Further development: You are interested in continuously expanding your expertise in project and portfolio management and learning about new methods and ways of working.
• Certifications: Initial certifications in project management (e.g. PRINCE2 Foundation, IPMA Level D, Scrum or comparable qualifications) are advantageous.
• Language: You have very good German and English skills, both spoken and written.

You don't meet all the requirements? No problem, apply anyway! We review each application individually and look forward to learning about your unique skills and experience.

This is what we offer you

• A job with purpose:  We're giving the healthcare system an update – think digital with us about healthcare.
• Perspective & Development: This position is initially limited to one year with the option of extension. We offer you diverse opportunities for personal and professional development – ​​through individual training courses, our gematik CAMPUS, workshops, trade fairs and conferences.
• Agile work environment: We focus on cross-departmental exchange and collaboration in cross-functional teams. Joint learning and enjoyment of work are paramount.
• Benefits:  In addition to an attractive salary, we offer you 30 days of vacation as well as additional days off on December 24th and 31st, health and sports offers, a subsidy for the Germany ticket, employee events, corporate benefits and much more.
• Mobile working: Mobile working is possible within Germany, as well as a workation of up to 30 days in other European countries (EU, EEA, Switzerland).
• Work-life balance:  Reconciling your private life and career is important to us, which is why you can arrange your working hours flexibly. We are flexible and cater to your individual needs, including returning to work after parental leave – also on a part-time basis if that suits you.

We look forward to welcoming you!

• Diversity makes us strong! That's why everyone has the same opportunities with us. Regardless of whether you're female, male, non-binary, have a disability, or are of any age, ethnicity, religion, or returning to work after parental leave. Your contribution will improve the healthcare of tomorrow! We are convinced that a respectful, appreciative, and open environment is the foundation for successfully digitizing the healthcare system.