Description
The FD Project Management Office within the Facilities Development is currently seeking a Full-time Regular Specialist, Project Manager.
The mandate of the Project Management Office (PMO) is to assume responsibility for the successful delivery for all capital projects on campus, inclusive of new construction, building renovation/refurbishment and/or upgrading of existing capital infrastructure. In fulfilling this work, the PMO collaborates extensively with the Project Sponsor, Campus Planning, Campus Engineering, Office of Campus Architect, Facilities Management, Office of Sustainability, Employee Health and Safety and Supply Chain Management to ensure that deliverables achieve the intended outcomes. Additionally, in fulfilling this mandate, the PMO assumes an active oversight and coordinating role in directing and monitoring the performance of contractors and design consultants. The intended objective is to ensure that all projects are delivered effectively, efficiently and meet the performance targets and objectives as set out in the Project Charter. The Project Manager will be responsible for managing multiple projects at one time, and will be responsible to manage numerous tasks and conflicting priorities which will require organization, prioritization and effective time management.
The Project Manager reports directly to the Senior Project Manager and Director, Project Management Office, and is responsible and accountable for managing the delivery of all phases and facets of capital projects assigned to their team, including initiation, planning, execution, monitoring & controlling, and close out activities. The Project Manager will also provide professional advice and direction to the project team (consultants, contractors and stakeholders) with respect to project delivery techniques, standard operating procedures, constructability, and preparation of materials to ensure adherence to University requirements in concert with Project Management best practices.
The nature of the work necessitates that the Project Manager accomplish much of his/her work through the effective management of project teams involved with the planning, design, construction and commissioning of capital projects. Effective communication is a key sill for the Project Manager to possess.
The normal work schedule is 35 hours per week. Overtime, including weekend and out-of-hours meetings & inspections may be required.
The position is responsible for developing, managing, and delivering assigned capital projects from inception through detailed design, implementation and close out. Projects shall adhere to the PMO Project Delivery Process.

The Project Manager:

• supervises and directs, in most cases, a multidisciplinary group of design professionals, contractors/construction managers and university stakeholders throughout all project phases.is accountable for budget, schedule, and quality of the project.
• supervises the day-to-day performance of his/her Project Coordinator and is responsible for performance management of his /her direct report(s).
• works collaboratively with Supply Chain Management to procure the required design and contracting services and strictly adheres with university procurement and finance policies and procedures.

Summary of Key Responsibilities (job functions include but are not limited to):

Project Management

• The Project Manager acts as the primary resource for solutions to challenges relating to assigned projects and various strategic initiatives. In addition, he/she will provide expertise and act as a technical resource for project teams.
• The Project Manager ensures that assigned projects are completed on schedule, on budget, and to the specified performance criteria & specifications set out in the Project Charter, contracts, in-depth project plan and design documents.
• The Project Manager coordinates the creation and assembly of all documentation which complies with the university‿s sanctioned Project Delivery Process, including but not limited to project charters, business cases, funding approvals, monthly/quarterly reports, cost monitoring reports and standard project management tools.
• Working with Supply Chain Management and Legal, the Project Manager actively participates in the engagement of consultants and general contractors/construction managers.
• The Project Manager makes independent decisions on work methods and procedures while identifying practical and economical solutions to the various challenges which may be encountered during the project implementation.
• The Project Manager will be challenged to continue to develop and deploy project management best practices, methods, and processes.
• The Project Manager ensures compliance with university standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation and regulation.
• The Project Manager tracks, monitors, handles escalations, reports, and provides recommendations to management on all relevant projects, as well as performs quality assurance reviews of all projects and contracts to assess compliance with approved delivery policies and sound project management practices, estimating, budget preparation.
• The Project Manager ensures completion of deliverables and adherence to timelines; tracks milestones and timelines across projects and institutes necessary workflow, personnel and financial resource allocations, making alterations when necessary to meet expectations of clients; analyzes and resolves issues that have the potential to jeopardize performance and/or ability to meet agreed upon deliverables; analyzes financial and operational reports.
• The Project Manager ensures all project documentation is properly initiated, authorized, and maintained, as well as filed appropriately for project record purposes.
• The Project Manager ensures safety standards as required by the University of Calgary and Employee Health and Safety are adhered to on all project sites.
• The Project Manager must have a proven record of providing superior customer service including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• The Project Manager reviews, approves and processes progress claims and invoices, while effectively managing all changes and related documents on the project and ensures update of project costs and reports.

Management/Leadership

• The Project Manager supervises and manages staff in multiple roles and phases of development including hiring, delegation of work, performance management and disciplinary action up to and including termination.
• The Project Manager provides day to day supervision over the activities of the Project Coordinator assigned to him /her plus performs performance management.
• The Project Manager, working with university stakeholders, external consultants and contractors, ensures the effective planning, preparation, execution and monitoring of construction schedules and budgets within established parameters.
• As much of the capital project delivery takes place in an environment of ongoing campus operations and business, project tasks and activities must be scheduled, coordinated and delivered such that the project can be delivered in an efficient, effective, safe, minimally disruptive and environmentally sustainable manner.
• The Project Manager will routinely handle potentially sensitive and confidential information involving multiple projects. Communication with clients at all levels including senior personnel is routinely required.

The successful Project Manager must incorporate within their responsibilities:

• Be familiar with the University of Calgary’s strategic vision
• Be familiar with the University of Calgary “Statement on Principles of Conduct” and conduct themselves according to these Principles in all situations when acting on behalf of the University of Calgary.
• Follow University Employee Health and Safety policies, procedures and provincial regulations as required, ensuring personal, public and co-worker safety when completing tasks or engaging in potentially hazardous situations.
• Be familiar with the PMO’s Project Delivery Manual and must adhere to the guidelines and processes described therein.
• Actively participate in own training and development in coordination with the department and be willing to learn and adapt to change.
• Ensure regular work attendance and timely reporting for duty.
• Manage own time effectively to accomplish tasks with minimum of overtime.

QUALIFICATIONS / REQUIREMENTS:

• A degree in engineering, architecture, business or other discipline which emphasizes planning and organizational skills; alternatively a certificate or diploma from a post-secondary institution with a focus on project management, construction or a design related discipline. Equivalencies in experience may be considered.
• Minimum of 5 years of progressive project management experience involving large, complex facility projects.
• PMP designation from the Project Management Institute or a commitment to obtain a PMP designation within one year.
• Excellent verbal and written communication, planning and organizational skills.
• Capable of multitasking and able to respond well to rapidly changing needs and priorities.
• Adept at preparing and managing budgets; possess a mathematical aptitude.
• Familiar with, and able to, understand construction drawings and documents.
• Experienced with the tender and bid process, progress claims, release of holdbacks and have knowledge of the current Builders Lien Act and Alberta Building Code.
• Familiar with the construction process, CCDC/CCA & RAIC forms of agreement; as well as construction and professional consultant reimbursement methodologies.
• Experienced in analyzing information and data, formulating and documenting project work plans, and work break out structures.
• Competent in the use of computerized project management systems. Examples including, but not limited to, Archibus PM module, Microsoft Projects and other project management software.
• Ability to lead and supervise others and work well in a team environment.
• Developed skills in problem solving and conflict resolution.
• Superior flexibility and ability to respond well to rapidly changing needs and priorities.
• Ability to maintain good judgment under pressure with attention to detail.
• Strong interpersonal, written and verbal skills along with the ability to establish and maintain relationships with potentially difficult and demanding project stakeholders.
• Strong planning and organizational skills.
• Ability to multitask and efficiently allocate time among multiple assigned projects.
• Ability to prepare and maintain comprehensive project documentation for each assigned project, including but not limited to budgets, forecasts & cost control, meeting minutes & agendas, change management, schedules, reports, submittals, etc.
• A valid Class 5 driver¿s license (cannot be a graduated license) with proven good driving record (abstract required).
  Application Deadline: June 17, 2025.
  We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
  This position is classified in the Technical Professional Career Band, Level T3 of the Management and Professional Staff Career Framework.
  For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

• Be familiar with the University of Calgary’s strategic vision
• Be familiar with the University of Calgary “Statement on Principles of Conduct” and conduct themselves according to these Principles in all situations when acting on behalf of the University of Calgary.
• Follow University Employee Health and Safety policies, procedures and provincial regulations as required, ensuring personal, public and co-worker safety when completing tasks or engaging in potentially hazardous situations.
• Be familiar with the PMO’s Project Delivery Manual and must adhere to the guidelines and processes described therein.
• Actively participate in own training and development in coordination with the department and be willing to learn and adapt to change.
• Ensure regular work attendance and timely reporting for duty.
• Manage own time effectively to accomplish tasks with minimum of overtime