Specialist(the Records Management), School of Mining and Geosciences at Nazarbayev University

Astana, , Kazakhstan -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

0.0

Posted On

18 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, Document Management, Statistical Data Processing, Database Management, Negotiation Skills, Critical Thinking, Teamwork, Leadership Qualities, Organizational Skills, Sociability, Responsiveness, Stress Tolerance, Creative Approach, Planning Skills, Reporting Skills, Presentation Skills

Industry

Higher Education

Description

Job Description 1) records management: compilation, processing, registration and sending out correspondence, monitoring timely delivery of outgoing correspondence of the School; 2) accepting and verifying the draft documents correctness submitted to the School management for consideration, as well as their qualitative editing; 3) accepting and verifying the correspondence submitted to the School management for consideration, as well as its subsequent transfer to the performers, for the use during the work process or answers preparation in accordance with the decision; 4) interacting with structural divisions and/or organizations of the University on the issues of documents and reports submission; 5) assisting in HR records management, drafting business trip orders for School Management and Faculty; 6) assisting Faculty members; 7) preparing draft reports, statements, decisions and other materials necessary for the functioning of School management; 8) drawing up records in accordance with the approved nomenclature, ensuring their safety and delivery to the archive within the specified time; 9) documents delivery to the archive within the specified time; 10) arranging and coordinating the meetings of the School management; 11) arranging the sessions, panels and other meetings held by the School management (collection of necessary materials, notification of participants about the time and venue, agenda, their registration); 12) maintaining, executing and monitoring the implementation of minutes of the meetings; 13) arranging visitors reception, assisting the efficient consideration of requests and proposals by employees of the School; 14) drafting correspondence in the range of his/her functional duties; 15) timely and qualitative performance of other assignments of the Dean and the Executive Director of the School, as well as University management within his/her duties and authorities; 16) assisting the processes of risks identification, assessment, management, monitoring and relevant reports generation within the framework of supervised area. Qualifications Higher education, preferably with English as a language of instruction. Preferred majors: - Humanities; - Educational Management; - Linguistics; - Management. Additional Information Knowledge Knowledge of educational legislation of the Republic of Kazakhstan; knowledge of education system in the field of business administration in Kazakhstan and abroad; knowledge of MS Office, Excel, PowerPoint; fluent in English, Kazakh, Russian Skills group and individual activity planning skills; skills in preparing and conducting presentations; reporting skills; document management skills; statistical data processing and database management skills; negotiation and negotiation skills and conclusion of contracts; critical thinking; building effective relationships; sociability; teamwork; responsibility; developed leadership qualities, the ability to provide advice on issues within the competence; stress tolerance, creative approach to strategic and operational tasks/problems; high organizational skills, the ability to clearly define priority tasks, allocate resources necessary to solve functional tasks; responsiveness, tolerance Additional information Working hours are from 8:30 am to 5:30 pm Medical insurance after 3 months probation period Recruitment and selection processRecruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation. Formal interviews form the final stage of the selection process. They are typically based on organizational values and behaviors and conducted in English. You are encouraged to share your views and values to identify how they fit into Nazarbayev University core values Recruitment and selection process Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation. Formal interviews form the final stage of the selection process. They are typically based on organizational values and behaviors and conducted in English. You are encouraged to share your views and values to identify how they fit into Nazarbayev University core values

Responsibilities

The Specialist in Records Management will be responsible for compiling, processing, and managing correspondence, as well as ensuring the timely delivery of documents. Additional duties include assisting in HR records management and preparing necessary materials for the School management.