Current UC employees must apply internally via SuccessFactors
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called “the most ambitious campus design program in the country.”
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals $2 billion.
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

REQUIRED EDUCATION

Sponsored Research Administrator 1 - Grants & Contracts Required Education:

• Bachelor’s Degree in business administration, public administration or related field.
• Four (4) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Sponsored Research Administrator 2 - Grants & Contracts Required Education:

• Bachelor’s Degree must be in business administration, public administration, or related field.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

REQUIRED EXPERIENCE

Sponsored Research Administrator 1 - Grants & Contracts Required Experience:

• Grant Administration, customer service or office administration

Sponsored Research Administrator 2 - Grants & Contracts Required Experience:

• Two (2) years in grant and/or contract administration

ADDITIONAL QUALIFICATIONS CONSIDERED

Sponsored Research Administrator 1 - Grants & Contracts Additional Qualifications:

• Paralegal experience, familiarity with federal, state, and/or foundation grants
• Proficiency in MS Office Skills, e.g. Outlook, Word, and Excel

Sponsored Research Administrator 2 - Grants & Contracts Additional Qualifications:

• Extensive experience in negotiating industry and federal contracts and subcontracts, including clinical trial agreements
• Familiarity with the Federal Acquisition Regulation (FAR) and other federal agency supplements, the Office of Management and Budget Uniform Guidance (UG), intellectual property, export control, and technology compliance regulations
• Understanding of SAP, Kuali, Grants.gov, and other state and federal grant portals
• Intermediate proficiency in MS Office Skills, e.g. Outlook, Word, and Excel

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Office environment/no specific unusual physical or environmental demands.

ESSENTIAL FUNCTIONS

Sponsored Research Administrator 1 - Grants & Contracts Essential Functions:

• Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources.
• Oversee and ensure compliance of grants.
• Implement policies to ensure compliance with funding agency regulations.
• Oversee proposal preparation and submission process.
• Requires a high level of reading comprehension.
• Perform related duties based on departmental need. This job description can be changed at any time.

ADDITIONAL ESSENTIAL FUNCTIONS

Sponsored Research Administrator 2 - Grants & Contracts Essential Functions:

• Administration of grant awards from multiple sponsor types.
• Assist with proposal preparation for university constituents.
• Oversee project management through periodic communication with multiple university constituents.
• Oversee project management by reconciling and organizing multiple sources of information.
• Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources. Advise faculty and staff in the design of sponsored programs. Provide training to departmental staff through outreach meetings and fundamentals classes. Advise management, co-workers and department staff in process related topics.
• Review grants and contracts to determine source of funds, funding level and period of performance. Review, negotiate and manage sponsored agreements, primarily the agreement’s terms and conditions. Interact with sponsors’ legal and contracting staff to negotiate terms and conditions of sponsored agreements. Prepare final draft of agreement. Advocate the university’s interests in negotiations with external entities.
• Oversee and ensure compliance of grants, implement policies to ensure compliance with funding agency regulations. Assist faculty and department staff with interpreting sponsor and university policies and practices.
• Administration of non-financial grant activities. Oversee the review and submission of non-financial progress reports.
• Oversee proposal preparation and submission process. Set-up budget. Coordinate departmental review and data push between two systems to establish a fiscal account. Manual set-up fiscal account.
• Oversee the Just-In-Time (JIT) proposal review and the award acceptance process for a select group of sponsors with complex policies and procedures.
• Perform related duties based on departmental need. This job description can be changed at any time.