Sponsorship Operations Specialist at CAPITAL OF TEXAS PUBLIC

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Project Management, Communication, Cross-functional Collaboration, Spreadsheets, Project Tracking Tools, Inventory Management, Reporting, Reconciliation, Billing, Process Improvement, Compliance Approval, Traffic Instructions, System Learning

Industry

Broadcast Media Production and Distribution

Description

Description Austin PBS and Texas PBS are seeking a highly organized, detail-driven Sponsorship Operations Coordinator to power the execution of sponsorship campaigns across both stations. This is a critical, cross-functional role that ensures every sponsorship agreement moves seamlessly from order entry to execution, reporting, reconciliation, and billing. If you thrive on building systems, managing details, and keeping complex projects moving forward, this role offers the opportunity to directly support revenue growth and community partnerships that strengthen public media across Texas. The Role The Sponsorship Operations Coordinator owns the operational lifecycle of sponsorship campaigns for Austin PBS and Texas PBS. Working closely with Production, Traffic, Marketing, Digital, Finance, and Sponsorships, you will ensure campaigns are launched accurately, delivered on time, and fully reconciled and billed. This is a hands-on coordination role where precision, follow-through, and cross-team communication are essential. Your work creates the operational foundation that allows sponsorship leaders to focus on relationship-building, revenue growth, and deepening community impact. Key Responsibilities Sponsorship Operations Enter and manage sponsorship orders in internal systems Create and maintain contracts, deliverables, and campaign documentation Manage sponsorship inventory across broadcast, digital, and event platforms, ensuring real-time visibility of availability Maintain centralized digital campaign folders with all assets, approvals, and reporting materials Oversee timelines and confirm all required materials are received prior to launch Coordinate across departments to ensure smooth, on-time campaign execution Creative & Production Coordination Receive traffic instructions and creative assets from the sponsorship team Partner with Production to develop sponsorship spots, ensuring speed and high-quality output Route materials for internal review and underwriting compliance approval Submit completed spots for client approval Prepare and distribute traffic instructions for Austin PBS campaigns Confirm campaigns launch as planned and troubleshoot issues as needed Reporting, Reconciliation & Billing Collect affidavits, impression reports, and proof-of-performance documentation across broadcast, digital, and events Reconcile deliverables against sponsorship agreements Partner with Finance to process invoices and support monthly billing schedules Assist with sponsor recap materials and performance summaries Systems & Process Improvement Maintain trackers for inventory, campaign status, and deliverables across both stations Ensure accurate documentation and recordkeeping Identify and implement process improvements that increase consistency, efficiency, and scalability Schedule reporting and billing reminders to maintain reliable timelines What You Bring Strong organizational skills and exceptional attention to detail Ability to manage multiple projects and deadlines simultaneously across two stations Clear, collaborative communication skills Confidence working cross-functionally with multiple departments Proficiency with spreadsheets, shared drives, and project tracking tools, with the ability to quickly learn new systems Requirements What You Bring Strong organizational skills and exceptional attention to detail Ability to manage multiple projects and deadlines simultaneously across two stations Clear, collaborative communication skills Confidence working cross-functionally with multiple departments Proficiency with spreadsheets, shared drives, and project tracking tools, with the ability to quickly learn new systems Preferred Experience 3–5 years in nonprofit development, media sponsorships, underwriting, or campaign operations Familiarity with broadcast or digital campaign workflows Understanding of compliance-based communications environments Experience with inventory management systems Experience with tools such as Airtable, WideOrbit or other broadcast traffic systems (Protrack), Google Analytics, Nielsen, and Salesforce What Success Looks Like Campaigns launch smoothly with clear cross-team coordination Deliverables, reporting, reconciliation, and billing are completed accurately and on schedule Sponsorship inventory is consistently up to date Operational processes are efficient, consistent, and scalable The sponsorship team has the operational support needed to grow revenue and strengthen community partnerships This role is ideal for a detail-oriented operations professional who finds satisfaction in building strong systems, improving workflows, and ensuring excellence in execution—while supporting the mission of public media.

Responsibilities

This role owns the operational lifecycle of sponsorship campaigns for Austin PBS and Texas PBS, ensuring accurate launch, timely delivery, and full reconciliation and billing by coordinating across Production, Traffic, Marketing, Digital, Finance, and Sponsorships departments. Key duties include entering orders, managing inventory, overseeing timelines, coordinating creative assets, collecting performance documentation, reconciling deliverables, and processing invoices.