Sponsorship System Administrator at World Vision

Mattru Jong, Southern, Sierra Leone -

Full Time

Start Date

Immediate

Expiry Date

02 May, 26

Salary

0.0

Posted On

01 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Information Technology, Database Management, Data Capture, Data Analysis, Communication Skills, Statistical Interpretation, Child Protection, Child Rights, Attention to Detail, Analytical Skills, Critical Thinking, Training, Team Collaboration, Adaptability, Christian Faith, Community Engagement

Industry

Non-profit Organizations

Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: MAJOR RESPONSIBILITIES Defending and promoting organizational ethos, values and practices, such as protection of children, reporting cases of abuse made by staff or other persons according to reference documents of WV Sierra Leone Office. Day-to-day capturing of Registered Children’s monitoring and participation information in Horizon to ensure all Registered Children are present and participating in World Vision programs, activities, and green rating on Child Monitoring Standards (CMS) report. Day-to-day use of child sponsorship systems and mechanisms to check, verify and update in Horizon the accuracy and completeness of all Registered Children’s data and information captured or received from partners and volunteers. Generate, analyze and share weekly Area Program Horizon Management reports with Cluster Programme Manager and team, Sponsorship Coordinator and Sponsorship Manager) and develop action plans on addressing issues from the report (RC shortfall, Partnership Holds and overdue Introductory Letters, SO/Sponsor Queries). Maintain effective Registered Child (RC) management quota (Budgeted plus 2% RCs) and share Area Program Horizon Management reports with Cluster Program and Sponsorship Managers throughout the fiscal year. Timely reporting and dropping of Registered Children’s deaths through the sponsorship Death Report database for better accountability to sponsors. Capture, process and upload all agreed annual sponsorship 2.0 products (Child and community contents) for effective sponsor communication and retention. Generate, analyze and share monthly Horizon Management reports to Cluster Programme Manager, PME staff, and Sponsorship Manager. Maintain security and privacy of child sponsorship systems and Registered Children’s data and ensure transmission of system data is in accordance with the standards and procedures of World Vision IT policies. Support timely implementation of all new partnership initiatives on child sponsorship, system upgrades, audit recommendations and evaluation activities as required. Support orientation, basic training and share updates on Horizon (Hope) processes to staff and as permitted and necessary, with community Child monitors, so that all are familiar with changes and with requirements that are compatible with the system. REQUIRED KNOWLEDGE, SKILL AND EXPERIENCE Certificate in Information Technology or Database management. Diploma in computing, statistics or relevant social sciences is desired. Three or more years’ experience in working with WVSL sponsorship environment of data capture, analysis and management High level computer skills Analytical and critical mind Good communication skills Able to and interpret statistics and produce reports. Strong passion for children and their wellbeing Good at details and meticulous Good understanding of child protection and child rights issues Must be a committed Christian, able to stand above denominational diversities. Willingness to live and work in difficult and challenging terrains and communities. Perform other duties as required. Humility, respect, and care for others – especially the vulnerable Willingness to adapt to new things all the time. Working Environment / Conditions: Work environment: ADP Based 100% Travel: 5% Domestic/international travel is required. On call: 15% Applicant Types Accepted: Local Applicants Only Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so. As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Learn more about our work at wvi.org. Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 33,000+ staff working towards one vision: life in its fullness for every child. A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision. Learn more about our culture. Our people are our greatest asset. Each staff member brings their unique experience and God-given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work. Learn more about benefits. Have questions about applying to a job with World Vision? See our Frequently Asked Questions.

Responsibilities

The Sponsorship System Administrator is responsible for managing and verifying the data of Registered Children in the sponsorship system, ensuring accurate reporting and compliance with organizational standards. They will also generate reports, maintain data security, and support staff training on system processes.