Major/Essential Functions
Serves as receptionist and provides exceptional customer service to all internal and external customers in person, by phone, mail,and email. Receives complaints, monitors and reports as needed. Handles and maintains confidential information. Answer phone, take messages, make appointments and provide information to visitors and callers
Manages calendar of administrative officer. Schedules and coordinates room reservations, catering services and equipment reservations for meetings and events. Takes detailed minutes as needed
Provide agenda, sign in sheets, minutes and disseminate follow up as needed
Oversees, maintains, and periodically updates all regular and confidential files related to work area, including and/via an electronic digital filing system
Serves as the Procurement Agent of new equipment, property, supplies and services to the department
Receives, verifies, and checks accuracy of departmental purchase orders. Reconciles procurement card to ensure compliance
Uses enterprise systems or MS Office Suite to perform data entry and retrieval to established data files, verifying accuracy and completeness of data. Posting information to records or ledgers
Compiles, assembles and manages data for reports, documents and presentation
Make travel arrangements for faculty and staff
Serves as Inventory Agent for annual inventory certification. Serves as Surplus Agent for disposition of obsolete furniture and equipment
Manages and monitors the departmental budget accounts. Posts information to records or ledgers
Assists with other duties as assigned
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
Perform all other duties as assigned
Required Qualifications
Bachelor’s degree in clerical/administrative area
Two years progressively responsible administrative or related experience, including one-year supervisory experience
Additional job related experience may substitute for required education on a year-for-year basis
Preferred Qualifications
Ability to work independently in a professional manner in an effort to relive an administrative official of these duties.
Provide an interpretation of policy and procedures concerning TTUHSC El Paso. Utilize and operate all essential office equipment and posses knowledge in computer software pertinent to the needs of the department.
Communicates effectively and professionally, works as a team player, and maintains a professional, pleasant working environment.
Adheres to all TTUHSC El Paso, Regents, Local, State and Federal guidelines, policies and procedures.
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV
Optional Attachments
Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
Executive and Admin Assistants
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, RP, YN
Job Expires
02/11/202

Please refer the Job description for details