Sr Administrative Assistant at Career Systems Development Corporation

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

28.42

Posted On

08 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Coordination, Report Preparation, Quality Control, Meeting Coordination, Minute Taking, Travel Arrangements, Microsoft Office Suite, Office Procedures, Organizational Skills, Public Relations, Telephone Techniques, Proofreading, Typing, Dictation, Personnel Supervision

Industry

Primary and Secondary Education

Description

Description Job Summary: Responsible for all administrative, coordination and clerical duties of the Center Director’s Office. Supervises any work experience students assigned to the office. Duties/Responsibilities: Demonstrates and abides by the Company Core Values and the operating principles. Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters. Coordinates logistical and administrative support for official visitors. Gathers information on performance indicators and prepares useful reports. Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices. Obtains Center Director’s approval and signature. Creates monthly CEI Reports. Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information. Receives and maintains all Center S.O.P.s. and C.O.P’s Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval. Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances. Makes travel arrangements for Center Director and department staff. Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned. Creates and maintains Center monthly calendars. Assists in the training of new Administrative Assistants. Attends in-service training sessions. Performs other duties as assigned. Requirements Qualifications: Minimum: Must have a High School diploma with at least five year’s practical experience. Model company Core Values. Preferred: Possess a two-year business college degree or Bachelor’s degree. Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. Physical Requirements: Frequently Sitting Seeing Hearing Speaking Occasionally Standing Walking Bending Stooping Squatting Flexibility Seldom Climbing Lifting 50 pounds Carrying Kneeling Pushing/Pulling Running Driving Environmental Demands: Equipment: Ability to operate office equipment Work Alone: Occasionally works alone Work With Others: 85% of time spent working and interacting with team and other departments Reading: Ability to read at a college level Writing: Ability to write at a college level

Responsibilities

Provides comprehensive administrative and clerical support to the Center Director's Office, acting as a liaison between corporate and regional offices. Responsibilities include managing calendars, preparing performance reports, and coordinating logistics for official visitors.