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• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminación (Spanish)

JOB DESCRIPTION:

Airbus Helicopters is looking for a Senior Administrative Assistant to join our Customer Training Team in Grand Prairie, TX.
The administrative assistant works with the front office team to provide customers with excellent and timely end-to-end support, from first contact with the training center, logistics & accommodations, classroom assignment, and certificate records management.

EDUCATION:

Required

• High School or GED equivalent

Preferred

• Bachelor’s Degree

EXPERIENCE:

Required

• Minimum of 6 years of administrative experience.

Preferred

• Related experience in highly regulated fields such as aviation, government contracting, or healthcare
• Internal, external, domestic and international collaboration with all levels of the organization and serve as a liaison between departments and customers.
• Logistic and catering coordination for meetings and conferences.
• Coordinating conferences
• Concur travel system experience
• Expense report reconciliation and processing
• International and domestic travel arrangements, including hotel and transportation
• Outlook calendar and meeting space management
• Coordinate training and onboarding
• Manage, track and code invoices

KNOWLEDGE, SKILLS, DEMONSTRATED CAPABILITIES:

Required

• Professional and polished presentation and communication skills due to high level of customer interaction
• Ability to interact with customer executives (read, write, speak)
• Patience and discretion a must due to handling of sensitive customer data
• Attention to detail and uncompromising on quality

Preferred

• None

COMMUNICATION SKILLS:

Required :

• Ability to communicate effectively in verbal and written form in English
• Fluency in the English languages (read, write, speak) required

Preferred:

• Fluency in the Spanish languages (read, write, speak)

PHYSICAL REQUIREMENTS:

• Onsite or remote: Over 95% Onsite
• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. 100%
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. 100%
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. 100%
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. 100%
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. 15%
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. 25%
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. 20%
• Sitting: able to sit for long periods of time in meetings, working on the computer. 100%
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. 15%
• Standing: able to stand for discussions in offices or on the production floor. 50%
• Travel: able to travel independently and at short notice. Limited to no travel
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. 25%
• Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.

ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, RELIGION, NATIONAL ORIGIN, DISABILITY, VETERAN STATUS, AGE, MARITAL STATUS, PREGNANCY, GENETIC INFORMATION, OR OTHER LEGALLY PROTECTED STATUS

As a leader in our field, Airbus Helicopters, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.
As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
Airbus Helicopters, Inc. does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
NOTE: Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment .
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

EXPERIENCE LEVEL:

Professional

OTHER DUTIES AS ASSIGNED:

• S&S support for special projects as needed
• Executive support as needed