Sr Administrative Assistant II, Colorectal Surgery at UT Southwestern Medical Center

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

0.0

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Organization, Compliance, Travel Coordination, Budget Tracking, Licensure Management, Recredentialing, Financial Transactions Processing, Supply Ordering, Self-Initiative, Resourcefulness, Collaboration, Communication, Customer Service, Time Management, Prioritization

Industry

Higher Education

Description

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Department of Surgery -Division of Colorectal Surgery and Surgical Oncology. This role provides administrative support to multiple faculty within the division of Colorectal Surgery and Surgical Oncology. Responsibilities include calendar management, organizing meetings, ensuring compliance with departmental and institutional procedures and approvals, coordinating travel logistics, maintaining spreadsheets for travel budgets, overseeing licensure and recredentialing processes, processing financial transactions, and managing supply orders. Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic. Preferred Skills/Experience Detail oriented Organized Strong verbal and written communication Multi-tasker in fast-paced environment Job Duties May perform some or all of the following: Provides moderately complex administrative skills for division faculty. Schedules and organizes activities such as meetings, conferences, and division events: prepare agendas, presentations, take minutes and arrange catering, as needed. Organize and coordinate travel logistics for faculty and visiting professors. Composes and processes repetitive and non-repetitive documents in accordance with established procedures. Coordinates expense reimbursement and expense tracking. Processes purchasing transactions following institutional policies and procedures Communication: Draft and prepare official documents, memos, emails, presentations, and reports. Maintain Faculty Curriculum Vitae, licensures and recredentialing Maintaining clinical call schedules Determines work priorities and monitors progress toward work deadlines Acts as department liaison with other departments and agencies Ensures document retention processes are followed using established guidelines BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100%25 coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required Education High School Graduate or equivalent. Experience 4 years Related work experience or May consider higher completed education in lieu of experience. JOB DUTIES Provides moderately complex administrative skills for a department. Prepares, maintains and posts records, reports and budget information. Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports. Selects office vendors and monitors purchasing processes. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department. Composes and processes repetitive and non-repetitive documents in accordance to established procedures. Organizes office procedures to ensure effective operation. Acts as department liaison with other departments and agencies. Processes all personnel and purchasing transactions following institutional policies and procedures. Determines work priorities and monitors progress toward work deadlines. Ensures document retention processes are followed using established guidelines. Performs other duties as assigned. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Responsibilities

This role provides administrative support to multiple faculty within the Division of Colorectal Surgery and Surgical Oncology, handling tasks such as calendar management, organizing meetings, and ensuring compliance with institutional procedures. Key duties also involve coordinating travel logistics, maintaining budget spreadsheets, overseeing licensure processes, processing financial transactions, and managing supply orders.