Sr. Administrative Assistant at MATTEL PTY LIMITED

El Segundo, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Invoice Processing, Expense Reports, Budget Management, PowerPoint, Excel, Calendar Management, Travel Arrangement, Project Management, Interpersonal Skills, Organizational Skills, Confidentiality, Proactive, Team Collaboration, Technology Savvy, Growth Mindset

Industry

Manufacturing

Description

Company Description CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers. Job Description The Opportunity: We are looking for an accomplished Senior Administrative Assistant to provide day-to-day administrative support to Commercial Vice President positions. This position is based at Mattel headquarters in El Segundo, CA. What Your Impact Will Be: Process invoices, expense reports, and related budget activities Manage the Purchase Order process and approvals for the team Create PowerPoint decks, Excel spreadsheets, and other charts/materials Manage calendar for the VPs, including scheduling meetings and calls based on changing priorities Email/call coverage, booking meeting rooms, supplies management, filing, mail Ongoing project and task management Collaborate constructively with assistants and staff within and outside the North America Commercial team, including C-suite executive assistants Arrange travel including air, hotel, ground transportation Observe and help improve administrative practices Communicate to external partners as needed Qualifications What We’re Looking For: Ideally at least 5 years administrative assistant experience, including experience supporting multiple executives and/or large teams of VP’s/Directors/Managers Must be computer and technology savvy (advanced working knowledge in MS Office -- Outlook, Word, Excel and Power Point) – and must be comfortable learning new software and troubleshooting MS Office challenges Success working in a fast-paced, high energy professional environment Proactive in managing tasks, projects, and deadlines Anticipate needs of supervisors, and able to professionally handle changing priorities Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities Capable of working effectively as a member of a team -- and independently Strong planning and organizational skills Take initiative and ownership of work and pride in work well done Desire and commitment to take on greater levels of responsibility Trustworthy and able to handle confidential and sensitive information Decisive, with a positive attitude A bachelor’s degree is strongly preferred Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves. *The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. Additional Information Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here! How We Work: We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors: We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower. We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking. We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results. Who We Are: Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential. Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more. Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers. Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. Videos to watch: The Culture at Mattel Corporate Philanthropy

Responsibilities

Provide day-to-day administrative support to Commercial Vice President positions, including processing invoices and managing calendars. Collaborate with assistants and staff within and outside the North America Commercial team to ensure smooth operations.