Sr. Administrative Assistant at New York Life

White Plains, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

86000.0

Posted On

28 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Drafting, Reviewing, Revising, Meeting Scheduling, Logistics Coordination, Filing, Organization, Communication, Prioritization, Travel Arrangement, Expense Reporting, Office Supply Management, Mail Processing, AI Tools Proficiency, Collaboration

Industry

Financial Services

Description

Location Designation: Hybrid - 3 days per week This challenging Administrative Assistant position provides comprehensive administrative support to a team of attorneys and paralegals in the Office of the General Counsel (OGC). The role requires coordinating multiple matters simultaneously and supporting the efficient operation of the department. The successful candidate must be able to effectively manage competing priorities and interact professionally with individuals at all levels of the organization, as well as with external parties. The ideal candidate will have excellent organizational skills and exceptional attention to detail; strong verbal and written communication skills; the flexibility and agility to adapt as priorities change; the ability to work effectively and collaboratively with other administrative assistants; and a demonstrated ability to handle highly confidential information with discretion and sound judgment. What You’ll Do: Manage calendars and daily priorities for attorneys and assist with the day-to-day operations of their respective areas. Provide comprehensive administrative support in a timely and professional manner, including drafting, reviewing, and revising memos, letters, presentations, and reports. Coordinate and support heavy meeting scheduling and logistics, including conference rooms, virtual meetings, and phone coverage. Assist with filing and organization of materials, both electronic and paper, in accordance with departmental standards. Prioritize and manage phone, mail, and email communications; respond to requests on behalf of managers; track and follow up on deliverables; and maintain physical and electronic files. Arrange domestic and international travel and prepare and submit related expense reports. Order, maintain, and manage office supplies. Receive, process, and route mail and deliveries to appropriate recipients. Assist with processing other expense items, as needed. Demonstrated proficiency with, or strong interest in learning, emerging AI‑enabled tools and technologies to enhance administrative efficiency and support departmental operations. Work collaboratively with other administrative assistants to ensure seamless departmental support and coverage. Perform other administrative duties as assigned. What You’ll Bring: High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel. Experience with legal matter management and e‑billing systems (e.g., TyMetrix 360), or the ability to quickly learn such systems. Experience working within document‑management systems (e.g., iManage) and shared‑drive environments. Comfort with collaboration, workflow, and automation tools, and a willingness to adopt new technologies in compliance with company policies. Bachelor’s degree preferred Pay Transparency Salary Range: $60,500-$86,000 Overtime eligible: Nonexempt Discretionary bonus eligible: Yes Sales bonus eligible: No Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program. Company Overview At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact. Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress. As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it. Our Benefits We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site. Our Commitment to Inclusion At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com. Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities. Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs. Job Requisition ID: 93555 #LI-MC1 #LI-Hybrid

Responsibilities

This role involves providing comprehensive administrative support to attorneys and paralegals by managing calendars, handling daily operations, and drafting, reviewing, and revising various documents. Key duties also include coordinating heavy meeting logistics, managing communications, arranging travel, and maintaining organized files.