Sr. Administrative Assistant - Operations at Texas Children's Careers

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

0.0

Posted On

26 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Correspondence, Document Formatting, Proofreading, Travel Arrangement, Telephone Etiquette, Meeting Coordination, Interpersonal Skills, Mail Handling, Reception Relief, Professionalism, Team Coordination, Time Management, Attention to Detail, Communication Skills

Industry

Hospitals and Health Care

Description

We’re searching for a Senior Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader who reports directly to an In Chief and has system responsibility. Think you’ve got what it takes? Job Duties & Responsibilities • Composes correspondence, memos, and reports, according to guidelines and in a timely manner • Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards • Assemble documents and presentations as needed, for external meetings • Manages the leader’s calendar • Telephone various internal and external personnel to arrange meetings • Coordinate with other administrative staff to reserve conference rooms as needed • Answer the telephone in a courteous manner, identifying department and offering assistance • Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable • Retrieve messages immediately and take appropriate action upon return-to-work area. • Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained • Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere • Handle incoming/outgoing mail • Arrange travel • Participate in reception relief Skills & Requirements • Required H.S. Diploma or equivalent Required • Required 5 Years Secretarial Experience Required • Preferred Medical and College Background

Responsibilities

The Senior Administrative Assistant will provide direct administrative support to multiple leaders, including an Executive or Senior Physician Leader. Responsibilities include composing correspondence, managing calendars, coordinating meetings, and maintaining professional relationships within the hospital.