Sr Administrative Assistant at Pilot Company

Knoxville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Calendar Management, Meeting Coordination, Prioritization, Travel Planning, Logistical Issue Resolution, Event Coordination, Ad Hoc Project Management, Correspondence Preparation, Expense Report Reconciliation, Invoice Processing, Microsoft Office, Merchandising, Category Management, Strategic Thinking, Analytical Thinking, Communication

Industry

Retail

Description

Company Description Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing. Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law. Military encouraged to apply. Job Description The purpose of this job is to lead a category team and manage a category (or categories) of products with the goal of increasing sales and gross profit dollars. Essential Functions Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes Coordinate and plan on- and off-site events, board meetings and other company-related functions Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures. Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes Complete and reconcile expense reports and process invoices Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed Provide administrative support for emergencies during off hours, including weekends Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level Ensure all activities are in compliance with rules, regulations, policies, and procedures Complete other duties as assigned, including support of Office Services Qualifications Associate degree in business, office administration/management or related field required; bachelor’s degree preferred Minimum three years’ experience supporting executive level leadership of a large company required; five years’ experience preferred Specialized Knowledge Intermediate Microsoft Office skills Tobacco Category: Minimum of five years’ experience in tobacco category merchandising and management required Food and Beverage Categories: Minimum five years’ experience in food service or beverage service category merchandising and management required Competencies Ability to think strategically and analytically in day-to-day decisions and long-range planning Ability to manage multiple tasks simultaneously and mentor others on the team to do the same Ability to work independently or collaboratively on tasks Strong and effective written and verbal communication and presentation skills Ability to model agility and work effectively in a fast-paced, frequently changing business environment Ability to adapt to new technologies Travel Travel required less than 25%, overnight may be required Physical Requirements & Working Conditions General office work requiring sitting or standing for long periods of time Additional Information Benefits Nation-wide Medical Plan/Dental/Vision 401(k) and Flexible Spending Accounts Employee Fuel Discount Adoption Assistance Tuition Reimbursement Onsite Gym and Cafeteria Weekly Pay All your information will be kept confidential according to EEO guidelines Position Category: Administrative Support (ADMINISTRATION)

Responsibilities

This role involves leading a category team and managing product categories to increase sales and gross profit dollars, while also overseeing the executive calendar, coordinating complex travel, and planning company functions. The assistant will support senior leadership with ad hoc projects, manage confidential correspondence, process expenses, and ensure compliance with all company rules and procedures.