Sr Administrative Assistant at Pilot Company

Knoxville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Dec, 25

Salary

0.0

Posted On

18 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Coordination, Event Planning, Communication, Project Management, Expense Reporting, Confidentiality, Time Management, Team Collaboration, Problem Solving, Attention to Detail, Office Services Support, Meeting Coordination, Logistical Issue Resolution, Tact and Diplomacy

Industry

Retail

Description

Company Description Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing. Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law. Military encouraged to apply. Job Description The purpose of this Knoxville, TN based job is to provide comprehensive, professional and proactive administrative support for Pilot Company executive leadership, exercising confidentiality, tact and diplomacy. 1. Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members 2. Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management 3. Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities 4. Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes 5. Coordinate and plan on- and off-site events, board meetings and other company-related functions 6. Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures 7. Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes 8. Complete and reconcile expense reports and process invoices 9. Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed 10. Provide administrative support for emergencies during off hours, including weekends 11. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level 12. Ensure all activities are in compliance with rules, regulations, policies, and procedures 13. Complete other duties as assigned, including support of Office Services Qualifications ** We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities. Associate degree in business, office administration/management or related field required; bachelor’s degree preferred Minimum three years’ experience supporting executive level leadership of a large company required; five years’ experience preferred Additional Information Nation-wide Medical Plan/Dental/Vision 401(k) and Flexible Spending Accounts Employee Fuel Discount Adoption Assistance Tuition Reimbursement Onsite Gym and Cafeteria Weekly Pay All your information will be kept confidential according to EEO guidelines

Responsibilities

The Sr Administrative Assistant will provide comprehensive administrative support to executive leadership, managing calendars, coordinating meetings, and arranging travel. The role also involves preparing confidential correspondence and supporting senior leadership with various projects.