Sr. Administrative Coordinator at Aston Carter

Hazelwood, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

35.0

Posted On

20 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Organizational Skills, Confidentiality, Microsoft Office Suite, Communication Skills, Interpersonal Skills, Calendar Management, Scheduling, Expense Management, Project Support, Vendor Management, SharePoint, Travel Coordination, Training Coordination, Problem Solving, Professionalism, Flexibility

Industry

Staffing and Recruiting

Description

Job Description The Administrative Coordinator provides comprehensive administrative support to the Device Manufacturing Site, engaging with all levels of management across the organization. This role oversees and manages key administrative processes and functions while providing direct support to Site Leadership. Core responsibilities include coordinating logistics such as calendar management, scheduling appointments and meetings, preparing meeting materials, arranging travel through the company system, and creating and submitting expense reports. The position also contributes to project support and ensures the seamless execution of day-to-day administrative operations. Responsibilities Coordinate meetings for Site Leadership, including RTB and Global Internal Manufacturing Leadership Meetings, and facilitate ad hoc requests. Support the hiring of new personnel, including setting up interviews, IT setup, site orientation, and workspace needs. Manage and maintain the SharePoint site for Internal Global Manufacturing, and other key communication channels and distribution lists. Perform general office administration, including handling post, couriers, stationery, vendor management, and distributing incoming and outgoing mail. Welcome visitors to the office in a polite and professional manner. Manage and control supply stocks and budget. Book and organize meeting rooms and catering for on-site meetings. Provide support to Site Leadership with travel and expense management using the Concur platform. Reconcile monthly P-Card statements. Facilitate, book, and schedule site-wide training initiatives and maintain records of attendance. Create and manage surveys using Survey Monkey or Microsoft Forms. Coordinate furniture and equipment orders and manage online portal requests for remote workers. Work with Facilities to manage and coordinate support requests. Provide administrative support to other functions as required. Collaborate closely with the Site Leadership team on events and activities as they arise. Serve as a Coordinating Leader for company initiatives such as CSR, ESG, and the Social Committee. Essential Skills Comprehensive administrative and organizational skills including thorough knowledge of standard office procedures. Demonstrated ability to handle confidential information with discretion and maintain a consistently professional demeanor. Proficiency in IT systems, including teleconferencing platforms, to support daily operations. Comprehensive proficiency in the Microsoft Office Suite. Fluency in written and spoken English ensuring clarity and professionalism in all interactions. Strong communication and interpersonal skills. Ability to prioritize and manage multiple tasks efficiently, meeting deadlines with minimal supervision and thorough follow-up. Additional Skills & Qualifications BS/BA in a relevant subject area or equivalent business/administrative experience. 10 years' experience in a similar role with demonstrated ability to support a department at Director or higher level. Working knowledge of SharePoint and Visio is an advantage. Resourceful and proactive approach in resolving issues as they arise. Flexible work ethic and a commitment to excellence. Professional, positive, energetic, and approachable presence in all external and internal engagements. Experience in pharmaceutical, medical, or related industries is preferred. Work Environment The work environment includes managing administrative tasks using the latest technologies and systems. The role requires flexible working hours to accommodate various meetings and events. The position involves regular interaction with multiple departments and levels of management, requiring professionalism and a commitment to excellence in all engagements. Job Type & Location This is a Contract position based out of Hazelwood, MO. Pay and Benefits The pay range for this position is $25.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hazelwood,MO. Application Deadline This position is anticipated to close on Jan 2, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Coordinator provides comprehensive support to the Device Manufacturing Site, managing key administrative processes and supporting Site Leadership. Responsibilities include coordinating meetings, managing logistics, and ensuring smooth day-to-day operations.