The Office of the President, a fast paced, exciting work environment, is seeking candidates for the position of Sr. Administrative Coordinator to work with the Executive Operations Manager to assist the President of the University. The Senior Administrative Coordinator will be responsible for a wide range of administrative duties. As a highly visible team member, the Senior Administrative Coordinator will support the President and provide backup support for other senior members of the office. Successful completion of work assignments involves a high level of judgment, tact, creativity, initiative, and attention to detail, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality.

MINIMUM QUALIFICATIONS

• High School Diploma or graduation equivalent.
• Four years’ progressively responsible administrative experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
  Classified Title: Sr. Administrative Coordinator
  Role/Level/Range: ATO 37.5/03/OF
  Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)
  Employee group: Full Time
  Schedule: Monday - Friday 8:30am - 5:00pm
  FLSA Status: Non-Exempt
  Location: Hybrid/Homewood Campus
  Department name: President Office of
  Personnel area: University Administration
  Total Rewards
  The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate’s geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
  Education and Experience Equivalency
  Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
  Applicants Completing Studies
  Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
  Background Checks
  The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
  Diversity and Inclusion
  The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
  Equal Opportunity Employer
  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
  EEO is the Law
  https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf
  Accommodation Information
  If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
  Vaccine Requirements
  Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
  The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
  The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office

Requirements

• Must be able to work well at a fast pace.
• Must have an extremely high level of good judgment as well as problem-solving and critical thinking ability.
• Excellent organizational skills and close attention to detail.
• A positive attitude, flexibility, and an eagerness to collaborate with others.
• An unerring sense of professionalism.
• Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with multiple remote participants.
• Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products, including Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (report creation and formatting), Outlook, and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Some evening and weekend work

• Manage daily calendar of the President by scheduling internal and external meetings, travel and events. Work with the Executive Operations Manager to resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations.
• Work closely with the Executive Operations Manager on a daily basis to ensure all aspects of the President’s Day run smoothly and efficiently.
• Adjust the schedule throughout the day as priorities shift.
• Arrange national and international travel.
• Organize meetings with high-level constituencies, as required, and gather and disseminate corresponding meeting materials, as needed.
• Work with Leadership offices to gather materials for upcoming meetings.
• Collaborate with Presidents Office Senior Staff to ensure the President is prepared for all upcoming meetings.
• Ensure materials are accessible in a timely manner and kept confidential.
• Provide full support in paper and electronic document management to ensure the President has the materials needed for each topic and the materials are well organized, non-duplicative and easily accessible.
• Keep the President on schedule and abreast of changes and high-level concerns, as necessary, throughout each day.
• Available to the President and other office staff during non-office hours for questions and follow up.

Requirements

• Must be able to work well at a fast pace.
• Must have an extremely high level of good judgment as well as problem-solving and critical thinking ability.
• Excellent organizational skills and close attention to detail.
• A positive attitude, flexibility, and an eagerness to collaborate with others.
• An unerring sense of professionalism.
• Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with multiple remote participants.
• Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products, including Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (report creation and formatting), Outlook, and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Some evening and weekend work.