Sr. Administrative Coordinator (Neuroscience) at Johns Hopkins University

Baltimore, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

36.9

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Office management, Budget management, Project coordination, Calendar management, Meeting logistics, Budget reconciliation, Grant proposal support, Purchasing, Payroll, Records control, Microsoft Office, Outlook, Word, Excel, PowerPoint

Industry

Education Administration Programs

Description

We are seeking a Sr. Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of the Department of Neuroscience. This position may provide support for fiscal and budget management for the assigned area and also provide project support to the administrator and department operations. The responsibilities of this role require significant collaboration and coordination with others. Specific Duties & Responsibilities Plan, support, and organize daily activities of the office. Prepare appropriate documents and collaborate with various faculty for hiring staff, students, and postdocs. Provide complex administrative, project, and calendar support to the department. Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies Develop and produce reports. Assist with preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Coordinate preparation, set up and logistics for department/office events/functions. May perform some non-routine and confidential administrative functions. Coordinate work assignments of students and/or temporary office support, as needed. Perform other related duties as requested. Minimum Qualifications High school diploma or graduation equivalent. Four years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent. Preferred Qualifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Classified Title: Sr. Administrative Coordinator Job Posting Title (Working Title): Sr. Administrative Coordinator (Neuroscience) Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($60,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 40 hours per week FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Neuro Sci Neuroscience Personnel area: School of Medicine

Responsibilities

The Sr. Administrative Coordinator provides comprehensive administrative and operational support to the Department of Neuroscience, including budget management and project coordination. Responsibilities include managing calendars, organizing daily office activities, and facilitating communication across faculty and staff.