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Energy Transfer, recognized by Forbes as one of America’s best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more.
We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.
Come join our award winning 12,000 strong organization as we fuel the world and each other!
Summary:
The general nature and level this job requires a high level of knowledge, skills and abilities to perform complex, technical and/or administrative assignments with several variables and alternatives. Exercises some discretion and independent judgment to resolve problems, as compared to following procedures and practices, and reports results to management.
This position is the “Go-To” person for all Administrative related activities and procedures for Asset Integrity.

ESSENTIAL REQUIREMENTS:

• Bachelor’s degree in business administration, accounting, finance, mathematics, computer science or industrial engineering, or additional equivalent experience.
• 5-8 years of analytical experience, preferably in the gas transmission industry, in any of the following areas: cost or budget analysis; system or procedures analysis; computer operation or programming; or contract administration or analysis.
• Excellent oral and written communication skills.
• Proficient in all Microsoft software.
• Possess excellent interpersonal skills and ability to work closely with all levels of organization.
  Excellent organizational skills and follow through skills required.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Budget

• Assists with the preparation of the annual Base O&M budgets. This involves reviewing historical cost data, and meeting with the VP/Directors/Managers to understand the budgetary needs for the upcoming year.
• Gathers and inputs data for expense and capital projects for the upcoming budget year in TM1
• Prepares budget reporting for management review.
• Assists Management in developing budget guidelines and processes to be followed by their organization.

Cost Control & Analysis

• Ensures that O&M and, or Capital Budget information is gathered, consolidated, reviewed and reported to upper management.
• Reviews, monitors and analyzes actual results versus O&M and Capital budgets.
• Reviews financial and statistical data to determine reasons for variances.
• Reviews and analyzes trends and variances and makes recommendations based on analysis.
• Review variances from standard administrative practices, identifies potential problems and notifies supervision of significant deviations.
• Process all invoices in SAP VIM Workplace, capturing costs to the correct cost center or WBS and general ledger accounts, and ensure rate verification is accurate/current.
• Quarterly Accruals: Ensure ALL invoices are coded and submitted prior to 5pm on the last business day of EACH month for Automatic Accruals within SAP VIM Workplace (paying attention to close dates). Invoices not able to be submitted into SAP VIM Workplace and coded by Quarter End should be submitted in TM1 for the Manual Accrual Process if they meet the accrual thresholds.
• Quarterly Accruals submitted in TM1 for the Manual Accrual Process.
• Vendor maintenance and management. Ensure corporate accounts and vendor inquiries are up to date and addressed. Confirm utilizing Apttus that contracts are in place for all new and existing vendors. Submit all new vendor requests through the Cherrywork.
• Assist with Apttus maintenance including Work Offers for any work totaling $25K or more per Vendor and CTV reporting for any work involving OQ tasks performed by Vendors.
• Maintain monthly P-CARD reporting in Concur. As a delegate assist company personal in Expense P-Card, Out-Of-Pocket Reporting, & coding accuracy.
• Generate and route WBS’ for approval as requested by PM.
• Monthly Forecasting: SAP O-BPC - Maintain forecasting on all WBS projects; including those that are in created status.
• Assist with Monthly Project Reporting: Generate the Project Forecast Report for review of WBS project forecasting, estimated in-service dates, and completion dates for updating.
• Generate Vehicle requisitions for budgeted vehicle replacements and new hires as needed in SAP. To include but not limited to: Element maintenance, providing employees with Insurance copies, and Vehicle Registration documents.
• Coordinate meetings and scheduling of conference rooms.
• Attend area staff meetings and be prepared to provide information on Capital & O&M Budgets.
• Monitor and Maintain Budgets associated with all Expenditures through the utilization of Accounting Systems SAP and TM1. WBS variances should be identified by comparing approved budget to forecast to actuals. Monitor and maintain budgeted work completed/yet to be completed, budgeted/non-budgeted circumstances, and/or industry conditions.
• Monthly Variance Reporting in TM1. Completed variance comment inputs by the end of the 5th business day of each following month. Provide explanations of Variances for all cost center(s) at the blue and yellow summary lines for any variance of $10K Monthly and $25K YTD (favorable or unfavorable). Follow the same guidelines at cost center level Variance Reporting for Supervisor/Manager Rollups for Director level Reporting providing the associated responsible Cost Center for any Variances on Supervisor/Manager Rollups.

Training/New System and Procedure Development

• May be called on to participate in the review, development, design and implementation of processes and systems (manual and automated) to satisfy internal and external information and reporting needs and requirements.
• Responsible for the training of organizational personnel in all administrative procedures and methods, which include use of computer programs/applications.
• Schedules, plans and conducts training and/or meetings within individual areas of expertise.

Researches and Processes Requests for Information

• Prepares and/or assists in research and preparation of requests for information, special projects and reports within the organization.
• Involves researching, analyzing and compiling various data.

OTHER DUTIES:

• Works with all levels of personnel within the organization and other departments to furnish and obtain information, resolve problems, etc., concerning aspects of assigned duties.
• Works with confidential information, such as personnel changes and personal employee data.
• Performs other assignments necessary to implement departmental goals.
  Requirements: Education and/or experience, knowledge, skills and abilities:

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings which may include hazardous materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment