Sr Events Specialist - US Based Remote at Anywhere

, , United States -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

0.0

Posted On

30 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Virtual Events, Microsoft Office, Budget Tracking, Vendor Management, Stakeholder Communication, Problem Solving, AI Tools, Presentation Skills, Organizational Skills, Analytical Skills, Collaboration, Live Session Monitoring, Participant Engagement, Logistics Coordination, Timeline Creation

Industry

Real Estate

Description

Key Responsibilities • Lead planning and execution of virtual events (Teams, Zoom), including platform setup, run-of-show development, speaker support, live session monitoring, and post-event asset management. • Coordinate pre-event activities such as vendor management, timeline creation, and compiling photos/site visit notes for use in summaries, presentations, and future planning. • Serve as the main point-of-contact for internal and external speakers, handling communications, registration, scheduling, on-site logistics, and promotional materials. • Assist with budget tracking, invoice processing, and reconciliation of event expenses. • Ensure compliance with brand standards and accessibility requirements across all event materials. • Collaborate with the Manager, Learning Events, to align event execution with strategic goals and brand expectations. • Create personalized participant-facing materials (e.g., tailored agendas, breakout recommendations) using advanced Microsoft Office capabilities. • Support interactive elements such as breakout sessions, networking activities, and engagement tools. • Monitor and respond to participant inquiries before, during, and after events. • Integrate AI tools (Copilot, Loop, Viva) to streamline planning, content creation, and data analysis. • Stay current on emerging technologies and propose new tools or methods to improve team operations and participant engagement. Additional Expectations • Deliver presentations in both virtual and in-person settings, representing the team and communicating event plans, outcomes, or insights to stakeholders. • Perform other duties as assigned that may fall outside the scope of this description, based on evolving team and organizational needs. • Ability to travel as required to support in-person events, site visits, and team engagements. Critical Skills for the Position The ideal candidate must demonstrate exceptional problem-solving skills, maintain composure under pressure, and effectively multitask to ensure smooth operations and success in this role. Ideal Candidate Profile • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). • Experienced in virtual and in-person event production and stakeholder-facing communications. • Curious and proactive in exploring AI tools and automation. • Strong organizational, analytical, and presentation skills. • Comfortable working in a fast-paced, collaborative environment. • Able to travel and live within proximity to a major airport. • 4+ years of relevant experience in event strategy, learning delivery, or program support.

Responsibilities

The Sr Events Specialist will lead the planning and execution of virtual events, ensuring all aspects from setup to post-event management are handled efficiently. They will also coordinate pre-event activities and serve as the main point of contact for speakers and participants.