JOB SUMMARY:

The Senior Assistant, Executive ensures a fluid work environment within the office of the President or designated Senior Executive Leader by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

EDUCATION:

• Bachelor’s degree is preferred

EXPERIENCE:

• 5+ years of senior administrative experience required; or equivalent combination of education and experience.

MAJOR RESPONSIBILITIES:

• Manages confidential information. May distribute or manage information based on direction from President, taking appropriate actions as necessary exercising a high level of discretion and confidentiality.
• Provides administrative support for the President that may include typing, mailing, emailing, copying and other essential administrative duties.
• Maintains President’s calendar, makes all necessary arrangements for appointments, event management, travel, and meetings.
• Screens/prioritizes/directs incoming calls and mail/correspondence to the President, responding to the caller and taking appropriate actions as required. Acts as a liaison between senior leaders and the President.
• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.
• Initiates and follows-up action items for appropriate parties.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Perform other duties as assigned.