Sr. Executive Assistant at International Motors, LLC

Lisle, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Confidentiality, Initiative, Sound Decision Making, Professionalism, Strategic Thinking, Execution-Oriented Thinking, Flexibility, Proactive, Resourcefulness, Efficiency, Organization, Prioritization, Communication, Interpersonal Skills, Presentation Skills, Business Acumen

Industry

Wholesale Motor Vehicles and Parts

Description

Position Overview International has a great opportunity for an Executive Assistant to support the President of International Financial. The individual will be responsible for performing a wide array of administrative functions requiring confidentiality, initiative and sound decision making along with a high level of professionalism. The successful candidate is someone who can address problems independently and apply both strategic and execution-oriented thinking while anticipating executive needs in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient. This is a four day (Monday - Thursday) on-site role based at our corporate headquarters in Lisle, Illinois. Responsibilities Structures, organizes, and expedites the activities and workflow of the executive’s office. Prioritize schedules, develops, and initiates a system of follow-up for projects, meetings, and issues to assure the efficient and effective management of the executive’s office. Maintain and manage executive calendar as well as inbox Schedule meetings and resolve conflicts Manage executive phone calls Coordinate travel arrangements Organize and attend executive staff meetings, take meeting minutes, and distribute action items to attendees Plan and support organizational events and logistics Assist with arrangements for visitors to our Lisle headquarters, including Company executives from overseas Coordinate IT issue resolution Complete and manage expense reports and submit them in a timely manner with complete accuracy Quickly identify critical issues and navigate priorities based on last minute changes Assist and coordinate special projects Maintains itinerary on a daily, weekly, and monthly basis Manage multiple priorities simultaneously with attention to detail and accuracy, and reprioritize as needed Manage third party requisitions Works with the President’s direct reports to gather any information needed by the executive and compiles information for review Minimum Requirements Bachelor's degree and at least 1 year of executive administrative experience OR Master's degree and no experience OR At least 3 years of executive administrative experience Additional Requirements Qualified candidates, excluding current employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. We do not anticipate providing employment related work sponsorship for this position (e.g., H-1B status) Desired Skills Excellent communication, interpersonal and presentation skills Commitment to excellence and quality Experience working with senior executives is required Ability to communicate and coordinate across multiple levels of the organization Experience working for a global organization Proven ability in handling multiple deliverables Structured approach to problem solving Excellent analytical skills and a high degree of business acumen Works well under pressure in a fast-paced environment Ability to exercise good judgment Ability to maintain a high level of confidentiality and discretion Advanced skills in Microsoft Office – Outlook, Word, PowerPoint, Excel Benefits and Compensation We provide a competitive total rewards package which ensures job satisfaction both on and off the job. We offer market-based compensation, health benefits, 401(k) match, tuition assistance, EAP, legal insurance, an employee discount program, and more. For this position, the expected salary range will be commensurate with the candidate’s applicable skills, knowledge and experience. You can learn more about our comprehensive benefits package at https://careers.international.com/#benefits. Company Overview ABOUT TRATON With its brands Scania, MAN, International, and Volkswagen Truck & Bus, TRATON SE is the parent and holding company of the TRATON GROUP and one of the world’s leading commercial vehicle manufacturers. The Group’s product portfolio comprises trucks, buses, and light-duty commercial vehicles. “Transforming Transportation Together. For a sustainable world.”: this intention underlines the Company’s ambition to have a lasting and sustainable impact on the commercial vehicle business and on the Group’s commercial growth. ABOUT INTERNATIONAL From a one-man company built on the world-changing invention of the McCormick reaper in 1831, to the 15,000-person-strong company we are today, few companies can lay claim to a history like International. Based in Lisle, Illinois, International Motors, LLC* creates solutions that deliver greater uptime and productivity to our customers throughout the full operation of our commercial vehicles. We build International® trucks and engines and IC Bus® school and commercial buses that are as tough and as smart as the people who drive them. We also develop Fleetrite® aftermarket parts. In everything we do, our vision is to accelerate the impact of sustainable mobility to create the cleaner, safer world we all deserve. As of 2021, we joined Scania, MAN and Volkswagen Truck & Bus in TRATON GROUP, a global champion of the truck and transport services industry. To learn more, visit www.International.com. *International Motors, LLC is d/b/a International Motors USA in Illinois, Missouri, New Jersey, Ohio, Texas, and Utah. EEO Statement We are an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. If you are a qualified individual with a disability and require a reasonable accommodation to access the online application system or participate in the interview process due to your disability, please email HUB@International.com to request assistance. Kindly specify Job Requisition Number / Job Title and Location in response. Otherwise, your request may not be considered.

Responsibilities

The Executive Assistant will structure, organize, and expedite the workflow of the executive's office, managing the executive calendar, inbox, scheduling, and travel arrangements. Responsibilities also include coordinating IT issue resolution, managing expense reports, taking meeting minutes, and assisting with special projects.