POSITION SUMMARY

Radiology Partners has an open position for a Senior Executive Assistant. The Senior Leadership team requires a versatile and high-performing individual to help drive and support key initiatives related to clinical value, quality and operations. This position provides a unique opportunity for a high-performing, analytically-inclined individual to apply and build their skills in a dynamic and entrepreneurial operating environment. The individual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management. The role provides a solid foundation for future potential management opportunities within Radiology Partners.

WHO WE ARE AND WHAT WE DO:

Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.S., serving hospitals and other healthcare facilities across the nation. As a physician-led and physician-owned practice, our mission is to transform radiology by innovating across clinical value, technology, service, and economics, while elevating the role of radiology and radiologists in healthcare. Using a proven healthcare services model, Radiology Partners provides consistent, high-quality care to patients, while delivering enhanced value to the hospitals, clinics, imaging centers and referring physicians we serve.

DESIRED PROFESSIONAL SKILLS AND EXPERIENCE

• Bachelors degree preferred or equivalent with a minimum of 3-5 years of relevant administrative/operational support of C-Level and VP-level executives related to the duties of the job
• Must have advanced knowledge of technology to include computers and software programs such as MS Office, spreadsheets or other programs specific to the job in order to complete job duties successfully
• Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
• Must have strong organizational and leadership skills with the ability to take ownership of tasks, manage deadlines, prioritize workload, work independently, make decisions, and adapt to changing business needs to achieve optimal results
• Must have high emotional intelligence and self-awareness, with the capability to navigate complex situations and handle sensitive matters with discretion.
• Must have proven experience in planning and managing logistics for executive-level events

• Provide comprehensive administrative support for Senior-Level Executive(s) through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated
• Schedule, organize, and/or coordinate meetings, events, appointments, travel arrangements, conferences, and activities as requested; ensure electronic calendar is coordinated and up-to-date
• Schedule and organize virtual and in-person activities such as meetings, conferences, and activities for executives and their teams
• Prepare, reconcile, track, and submit expense reports as requested
• Proactively anticipate the executives’ needs through analysis of schedules, meetings, key projects, and upcoming events, ensuring deadlines are met, necessary workbacks are scheduled, and efficient time management
• Create and/or assist with creating presentations as requested or needed including charts, graphs, and/or gathering data
• Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings
• Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
• Handle special projects and/or department specific assignments on an as-needed and sometimes urgent basis
• Access e-mail and coordinate electronic calendars for multiple executives
• Act as a liaison with other departments and outside companies, including high-level staff such as C-Level, Investors, Physician Practices, Directors, and Vice Presidents
• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a “can do” customer service attitude
• Establish, maintain, and update files, reports, databases, records, and other documents
• Manage confidential and non-routine information with absolute confidentiality
• As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters
• Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom
• Leverage your extensive experience to guide the executive(s) on how to effectively utilize the support of an Executive Assistant, providing training and insights to maximize the impact of the role
• Continuously seek ways to improve the productivity of the executive(s), and the broader executive team, by identifying and implementing effective organizational practices
• Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately
• Performs other related duties and participates in special projects as assigned