Sr Executive Assistant

at  Thermo Fisher Scientific

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.
As a Senior Executive Assistant, your position is of great importance. We value your time, and look forward to talking with you.

EDUCATION:

High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred.

EXPERIENCE:

Requires a minimum of 5 years of administrative support experience. Recent experience supporting an executive in a corporate environment preferred
Equivalency:
Equivalent combinations of education, training, and relevant work experience may be considered.

PHYSICAL REQUIREMENTS:

Position requires moving about office locations; ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
Apply today!
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
Accessibility/Disability Access
Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.

Conserves time coordinating requests and responses internally and externally; acts as a liaison between the managers and other leaders, employees, external clients, vendors, and customers.
Manages calendars that change often and require coordination and sensitivity; screens requests for meetings.
Plans, organizes, and schedules meetings and events with individuals or large groups including internal teams and customers.
Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign catering contracts as allowed by company policy.
Screens incoming calls and correspondence and responds independently when appropriate.
Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval.
Makes travel arrangements and prepares itineraries for global travel, changes travel schedules, flights, hotels and rental cars during normal business hours and also off-hours as needed.
Reviews and processes expense reports. Provides other general administrative support, such as filing, scanning, and copying. Approves reports according to company policy.
Performs other duties as assigned. Travel to support BU (business unit) leadership team may be required from time to time for key events, meetings or customer engagements.