Sr. Executive Assistant to the Provost and Provost Office at Oregon Health & Science University

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

53.89

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Executive Support, Strategic Scheduling, Problem-Solving, Confidential Communications, Calendar Management, Meeting Coordination, Liaison, Staff Guidance, Training, Organizational Skills

Industry

Higher Education

Description

Department Overview The Executive Assistant 3 provides advanced administrative support to top executives, such as Executive Vice Presidents (EVP), and manages highly sensitive communications and strategic scheduling. This role operates with significant independence, requiring strong problem-solving skills and the ability to anticipate executive needs. The Executive Assistant 3 may also provide leadership and training to junior executive assistants, serving as a mentor or guide within the administrative support team. This role is more advanced than the Executive Assistant 2, with responsibility for supporting higher-ranking executives, managing more complex and confidential information, and exercising greater independence. Unlike lower levels, the Executive Assistant 3 may have leadership responsibilities over other assistants. Please include cover letter with application. Function/Duties of Position Oversees executive calendars, coordinating high-level meetings and strategic initiatives. Manages a variety of confidential documents and communications. Serves as a liaison between executives, departments, and external stakeholders. Provides leadership and guidance to other administrative staff as needed. Required Qualifications Bachelor’s degree in relevant field Two (2) years of administrative experience OR Equivalent combination of education and experience. One (1) year of full-time experience must have been in direct support of a senior-level executive, requiring highly developed organizational and problem-solving skills. Preferred Qualifications Preference given to candidates with experience in working in higher education or an academic health center environment. Demonstrated experience in managing complex events. Additional Details The employee will occupy a space on the Portland OHSU campus. The position will be on-campus, 5-days a week. Employee will work 40 hours per week, Monday thru Friday, generally from 8:00 am to 4:30 pm. A flexible work schedule is required, as possible evening or weekend events, and travel may be needed to support the Office of the Provost. Why apply to OHSU? We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu

Responsibilities

This role involves overseeing executive calendars, coordinating high-level meetings and strategic initiatives, and managing a variety of confidential documents and communications. The assistant will also serve as a liaison between executives, departments, and external stakeholders, providing leadership and guidance to other administrative staff.