Sr. Human Resource Coordinator | Hybrid Schedule, Franklin - TN at Vanderbilt University Medical Center

Franklin, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jun, 26

Salary

72000.0

Posted On

22 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Attention To Detail, Priority Management, Onboarding, Employee Records, HR Documentation, Employee Inquiries, Leave Management, Reporting, Compliance Tracking, Data Integrity, Process Improvement, Recruitment Support, HRIS Systems, Confidentiality, Guidance

Industry

Hospitals and Health Care

Description

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: VIP Human Resources Job Summary: This role requires a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Senior HR Coordinator will work closely with HR leadership and may provide guidance and support to entry-level team members, helping ensure consistency and efficiency across HR operations. This position does meet in person (Franklin, TN) at least once a week and may be asked to visit other on-site locations within the organization. Travel is expected. . Compensation: $49,000 - $72,000 per year, based on experience and qualifications. We are committed to equitable and competitive compensation. Placement within the range is determined by experience, skill set and internal equity. Benefits: Medical, dental, and vision coverage 240 hours of PTO 401(k) with company match once eligible This role is best suited for candidates seeking stability, consistency and the opportunity to build deep expertise in HR operations. WHAT WE'RE LOOKING FOR: Someone who thrives in a structured, detail-oriented environment A self-starter who takes ownership and follows through A team player who can support others while managing their own workload A professional who is looking to grow within HR operations and build deeper expertise over time KEY RESPONSIBILITIES Coordinate and manage day-to-day HR operations, including onboarding, employee records and HR documentation Serve as primary point of contact for employee and leader inquiries, ensuring timely and accurate responses Own and manage assigned HR processes (e.g., onboarding, leaves of absence, reporting and/or compliance tracking). Ensure accuracy and integrity of employee data across HR systems Assist in identifying and implementing process improvements to increase efficiency and effectiveness Support recruitment and hiring activities, including job postings, candidate coordination and pre-employment processes Partner with HR leadership to support departmental goals and initiatives Provide guidance and day-to-day support to junior HR staff as needed Maintain compliance with company policies and applicable employment laws Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities: * Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members. Core Capabilities : Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work. Position Qualifications: Responsibilities: Strong attention to detail and ability to manage high-volume, process-driven work; demonstrated ability to prioritize and manage multiple tasks independently; strong communication and customer service skills; experience working with HRIS systems (ideally Workday) and Microsoft Office tools; ability to handle sensitive and confidential information with discretion Certifications: Work Experience: Relevant Work Experience Experience Level: 3 years Education: Bachelor's: Business Administration, High School Diploma or GED (Required) Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO. Our vision: The world leader in advancing personalized health. Our mission: personalizing the patient experience through our caring spirit and distinctive capabilities. Making Health Care Personal. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt University Medical Center. At VUMC, we place a priority on designing with and for our patients and families. We value collaboration, embrace continuous learning and discovery, and seek to be a place where everyone has the chance to thrive. We’re the largest private employer in Middle Tennessee, with a growing team and expanding footprint in towns and communities across the region. We employ more than 28,000 people who work in inpatient and outpatient clinical care, research, and graduate medical education as well as critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fund-raising, groundskeeping and facilities, and many more. Our growing health system has more than 1,700 licensed hospital beds at: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Wilson County Hospital Vanderbilt Bedford Hospital Vanderbilt Tullahoma-Harton Hospital It’s also home to hundreds of outpatient clinic and surgical locations throughout the region. We serve our community with many unique and specialized services including the Level 1 Trauma Center, a highly experienced Transplant Center that does the most heart transplants in the world, a National Cancer Institute-designated Comprehensive Cancer Center, Lung Institute, Burn Center and many more. World-leading academic departments and centers make scientific discoveries, advance clinical care and train the next generation of health care professionals. Our robust research enterprise consistently ranks among the highest in the country as measured by peer-reviewed grant funding from the National Institutes of Health. We’re honored to be consistently considered among the nation’s best hospitals, including being nationally ranked in multiple medical specialties for treating the most complex conditions in adults and children by US News and World Report. Monroe Carell Jr. Children’s Hospital at Vanderbilt ranked as the No. 1 children’s hospital in the southeast in 2024. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose. Join us in Making Health Care Personal.

Responsibilities

The Senior HR Coordinator will manage day-to-day HR operations, including onboarding, records, and documentation, while serving as the primary contact for employee and leader inquiries. This role also involves owning assigned HR processes, ensuring data accuracy, supporting recruitment, and providing guidance to junior staff.