Sr. Office Coordinator & Executive Personal Assistant at Rituals

Milan, Lombardy, Italy -

Full Time

Start Date

Immediate

Expiry Date

16 Dec, 25

Salary

0.0

Posted On

17 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Organizational Skills, Multitasking, Communication, Collaboration, Discretion, Professionalism, Microsoft Office, MacBook, Travel Arrangements, Event Coordination, Administrative Support, Invoice Management, Presentation Preparation, Team Support, Supplier Coordination

Industry

Personal Care Product Manufacturing

Description

Descrizione del lavoro Sr. Office Coordinator & Executive Personal Assistant We are looking for an Sr. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support. Key responsibilities Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct) Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies) Organize internal events and team activities, including monthly Sharing Breakfasts Support travel arrangements (Egencia bookings, visitors’ logistics, catering, restaurants, transport) Assist the Training team (booking facilities, shipping products/supplies, sending invites, preparing reports) Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation/notes) Manage invoices, supplier payment and ensure compliance with procedures Prepare Executive Committee presentations in English What we’re looking for 5+ years of experience in a similar role, with strong organizational and multitasking skills Excellent written and spoken communication in English Positive, proactive, and collaborative mindset, fostering a great workplace culture High level of discretion and professionalism in handling sensitive information Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus Qualifiche What we’re looking for 5+ years of experience in a similar role, with strong organizational and multitasking skills Excellent written and spoken communication in English Positive, proactive, and collaborative mindset, fostering a great workplace culture High level of discretion and professionalism in handling sensitive information Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus

Responsibilities

The Sr. Office Coordinator & Executive Personal Assistant will oversee day-to-day office management and coordinate office services and suppliers. This role also involves providing administrative support to the Managing Director and assisting with employee engagement activities.