Sr. Specialist, Logistics Operations at Moderna

Warsaw, mazowieckie, Poland -

Full Time

Start Date

Immediate

Expiry Date

29 Sep, 26

Salary

0.0

Posted On

01 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics Operations, SAP, GDP Compliance, GMP Compliance, Customs Clearance, Supply Chain Management, Data Analysis, KPI Dashboarding, Exception Management, 3PL Management, Export Documentation, Automation Tools, AI Implementation, RPA, Transportation Lane Mapping, Warehouse Operations

Industry

Biotechnology Research

Description

If you’re interested in this role, please apply in English and include an English version of your Resume/CV. The Role: Joining Moderna means advancing mRNA science to transform medicine. Work with exceptional global teams on a broad pipeline and build a career that makes a real difference for patients. Moderna is strengthening its international business services hub in Warsaw, supporting our growing global operations. We welcome professionals ready to help advance our mission and shape the future of mRNA medicines. This is an opportunity to become a hands-on member of Moderna’s Logistics Operations Hub, where digital innovation and operational excellence come together to transform global supply chain performance. You will orchestrate material flows across a GDP-compliant distribution network while leveraging automation, AI, real-time visibility tools, and data-driven decision making to continuously improve logistics operations. Working as an individual contributor, you will serve as a key operational expert and systems super-user, collaborating across functions to ensure Moderna’s medicines move quickly, compliantly, and efficiently to patients around the world. Here's What You'll Do: Own and execute day-to-day logistics operations across Moderna’s GDP-compliant global distribution network, including shipment bookings, export documentation, customs clearance, distribution coordination, and exception management. Serve as the day-to-day key user and first-line super-user for SAP, the Moderna Logistics Control Tower, and real-time visibility platforms, ensuring efficient and reliable logistics execution. Design, develop, and continuously improve operational reports while coordinating system enhancements with business stakeholders and Digital/IT teams. Support data integration and automation initiatives, including API and EDI interfaces, robotic process automation (RPA), AI agents, and other digital capabilities that enhance end-to-end logistics visibility and operational control. Configure, maintain, and continuously improve KPI dashboards and self-service reporting tools that enable proactive, data-driven operational decision making. Maintain Standard Operating Procedures (SOPs), Work Instructions, and Quality System documentation to reflect best-practice digital workflows while ensuring compliance with GDP and GMP requirements. Ensure efficient material flow across Moderna’s GDP-compliant logistics network by coordinating bookings, export documentation, customs clearance, and product distribution. Monitor shipments in real time, proactively identify transportation delays, and collaborate with logistics partners, customs brokers, and third-party logistics providers (3PLs) to rapidly resolve exceptions. Create, maintain, and optimize transportation lane mappings, master data, and packaging instructions within SAP and Logistics Control Tower systems. Monitor Logistics Service Provider performance, analyze operational trends using digital dashboards, and contribute to continuous improvement initiatives focused on optimizing service levels, timelines, and logistics costs. Act as the regional logistics business partner for internal stakeholders including Planning, Manufacturing, Quality, and Digital teams, while collaborating closely with external 3PL partners to ensure strong system integration and high-quality operational data. Represent logistics systems and operational processes within cross-functional initiatives, providing practical logistics expertise alongside digital and systems knowledge. Support internal audits and regulatory inspections by providing accurate, system-generated evidence demonstrating compliance across Moderna’s distribution network. Take on additional duties and responsibilities as required. Throughout this role, you will have the opportunity to work closely with cutting-edge digital technologies, including automation, AI-enabled agents, advanced analytics, SAP, and real-time logistics visibility platforms, helping shape the future of intelligent supply chain operations at Moderna. The key Moderna Mindsets you’ll need to succeed in the role: We obsess over learning. We don’t have to be the smartest we have to learn the fastest. We digitize everywhere possible using the power of code to maximize our impact on patients. Here’s What You’ll Need (Basic Qualifications) Minimum of 3 to 5 years of experience within Distribution/Logistics and/or Supply Chain BS/BA Degree is preferred (Supply Chain/Operations/Logistics or Business Management). Strong preference towards Pharmaceutical and Biotech experience. Experience working in a cGMP and cGDP environment Good understanding of the Pharma industry & Supply Chain Must demonstrate a strong understanding and knowledge of warehouse and transportation operations as well as customs handling for import / export. Here’s What You’ll Bring to the Table (Preferred Qualifications) Prior experience with transportation of biopharmaceutical medicines is a plus Previous experience in SAP or related ERP system is required. Experience of logistics software (transport management system, warehouse management system, visibility tools) Experience with automation and AI tools is a big plus Demonstrate a strong and independent work ethic. Demonstrate a Moderna mindset, acting with urgency, pursuing options in parallel, accepting risks, behaving like owner, learning fast Clear and effective verbal and written communication skills are required. You drive for results and demonstrate the ability to develop solutions. Ability to manage multiple projects in a fast-paced environment A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative. Pay & Benefits At Moderna, we believe that when you feel your best, you can do your best work. That’s why our benefits and well-being resources are designed to support you—at work, at home, and everywhere in between. Competitive healthcare, plus voluntary benefit programs to support your unique needs A holistic approach to well-being with access to fitness, mindfulness, and mental health support Family building benefits, including fertility, adoption, and surrogacy support Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown Savings and investments to help you plan for the future Location-specific perks and extras The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work. About Moderna Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact. If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities. Moderna is a smoke-free, alcohol-free, and drug-free work environment. Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply! Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at leavesandaccommodations@modernatx.com. - Our Mission and Vision At Moderna we are pioneering the development of a new class of drugs made of messenger RNA (mRNA). This novel drug platform builds on the discovery that modified mRNA can direct the body’s cellular machinery to produce nearly any protein of interest, from native proteins to antibodies and other entirely novel protein constructs that can have therapeutic activity inside and outside of cells. We have a clear mission to propel the field of mRNA science forward and deliver new medicines to patients and a unique vision for how to achieve this mission. Our Mission: To deliver on the promise of transformative messenger RNA (mRNA) science to bring new medicines to patients. Our Vision: To unlock the potential of mRNA by establishing an ecosystem of teams and partners that will work together to develop the broadest possible array of drugs, across diverse therapeutic areas and routes of administration, for serious diseases that are not treatable today. Third Party Staffing Agencies Moderna does not accept unsolicited resumes from any source other than directly from candidates. For the protection of all parties involved in the recruiting process, resumes will only be accepted from recruiters/agencies if a signed agreement is in place at the inception of the recruiting effort and authorized for a specified position. Unsolicited resumes sent to Moderna from recruiters/agencies do not constitute any type of relationship between the recruiter/agency and Moderna and do not obligate Moderna to pay fees if we hire from those resumes. Reasonable Accommodation Notice Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. Please inform the company's personnel representative by calling 617-460-9346 or emailing humanresources@modernatx.com if you need assistance completing any forms or to otherwise participate in the application process. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Return Home

Responsibilities

The role involves orchestrating material flows across a GDP-compliant global distribution network using SAP and real-time visibility tools. The specialist will manage shipment bookings, customs clearance, and digital automation initiatives to optimize logistics performance.