CURRENT EMPLOYEES:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet .

CORE QUALIFICATIONS

• Bachelor’s degree in relevant field required
• Minimum 3 years of relevant experience

KNOWLEDGE, SKILLS AND ATTITUDES:

• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.

ANY RELEVANT EDUCATION, CERTIFICATIONS AND/OR WORK EXPERIENCE MAY BE CONSIDERED.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

CORE RESPONSIBILITIES

• Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
• Responds to general inquiries regarding sponsored program policies and procedures.
• Reviews grant applications to ensure accuracy.
• Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.
• Maintains the internal proposal documents and electronic records for assigned portfolio.
• Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.
• Assists in the coordination of the project closeout.

Responsibilities include and are not limited to the following:

• Reconcile grants, contracts, and clinical trial accounts to ensure accuracy and compliance.
• Prepare and distribute detailed financial reports for all grants, contracts, and clinical trials.
• Send timely reminders to principal investigators and administrators regarding upcoming progress reports and sponsor deadlines.
• Monitor budgets monthly, verify accuracy, and conduct variance analysis.
• Assist with award close-out procedures, including final reconciliations for submission to the Office of Research Administration.
• Assist the Director of Sponsored Programs with preparing and submitting grant-related items such as Material Transfer Agreements, subaward renewals, Non-Disclosure Agreements, and award modifications.
• Collaborate with the Director of Sponsored Programs to monitor all program budgets and address discrepancies, such as incorrectly allocated personnel or non-personnel expenses.
• Clear overdrafts and initiate cost transfers (journal entries) as needed.
• Submit invoicing for sponsored project subawards.
• Maintain and organize financial records in accordance with retention policies.
• Provide ad hoc financial reports and support special projects as requested.
• Stay current on federal regulations and institutional policies related to grants and contracts.
• Provide administrative support to the Research unit as needed