Sr. Subcontracts Administrator at Oceaneering International

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Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

171100.0

Posted On

22 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Subcontract Administration, Procurement, Supply Chain Management, FAR Compliance, DFAR Compliance, Cost Analysis, Negotiation, Government Contracts, ERP Systems, Leadership, Attention To Detail, Team Collaboration, Risk Management, Change Management, Supplier Management, Auditing

Industry

Oil and Gas

Description

Company Profile Oceaneering Technologies (OTECH) develops, manufactures, and operates customized marine systems, shipboard equipment, subsea vehicles, and engineered solutions for commercial and U.S. military vessels. Oceaneering Aerospace and Defense Technologies (AdTech) delivers solutions that enable humans to work safely and effectively in harsh environments – from underwater to the outer reaches of space. Our innovative solutions support the development and application of practical, cost-effective systems that meet our customers’ challenges – from routine to extreme. Our experience and expertise across multiple industries uniquely positions us as a leader in the government, space, and maritime services markets. Our products and services meet the rigorous demands of the complex environments in which they operate, delivering results without compromising safety or reliability. Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Position Summary The Senior Subcontracts Administrator is responsible for all aspects of Subcontracts Administration to include: supporting pre-proposal, proposal, execution and close out activities. The SCA will support evaluating Subcontractor Request for Proposals, negotiating Subcontracts, identifying potential business risks, execution subcontract modifications and supporting negotiating Terms and Conditions. Duties And Responsibilities Responsible for Subcontract functions to include: • Subcontract Administration. • Perform Buyer Duties & Responsibilities as required. • Procurement and Supply Chain Continuous Improvement. • Procurement System Internal Auditing and support resolution for FAR/DFAR compliance. • Support audits related to subcontract activity to include CPSR. • Create and maintain Government compliant Procurement files, conduct Price Analysis and the expertise to perform a Cost Analysis. Subcontract Administration: • “Cradle to grave” (proposal to close out) subcontract management experience. • Administers subcontracts, including the bidding process, negotiation and execution of subcontracts, compliance enforcement, change management, subcontractor performance management, and subcontract closeouts. Issue subcontracts as directed, modifications and notices to Subcontractors. • Understand organization and sections of the subcontract document, including the line-item pricing, line-item descriptions, packing and marking requirements, inspection and acceptance requirements, delivery and performance requirements, subcontract administrative data, program and / or project specific terms and conditions, customer and / or regulatory agency regulations-based terms and conditions. • Understand Statements of Work, Specifications, Data Item Descriptions, Data Requirements, Classified Information Security Specifications and Customer Furnished Information, Equipment and Property. Understand and be able to perform Subcontract Cost and Pricing Data Analysis. • Experience with development articles and prototypes, prime mission equipment, spares, support equipment and site support. • Experience as responsible lead person on major program critical subcontractors. • Experience in a complex manufacturing environment. • Experience in a large hardware / software systems integration environment. Experience in large major cost-plus subcontracts. • Develops strategies for negotiating and ensuring conformance to subcontracts. • Support multi-function teams and provide program management oversight of the subcontractor. Support subcontractor search and selection teams. Experience in searching, identifying and selecting new subcontractors. • Works closely with Proposal / Project Managers and Contracts staff on developing RFPs with appropriate Terms and Conditions and required flow down FAR/DFAR clauses for subcontracted work and negotiating and finalizing Subcontract Agreements with subcontractors. Procurement and Supply Chain Continuous Improvement: • Responsible for providing complete, turn-key acquisition of materials and services compliant with Government standards and requirements and established ADTECH QMS Procedures. • Have a thorough understanding of all FAR/DFAR/NFAR clauses as related to procurement practices and guidelines (RFQ, Price/Cost Analysis, Sole Source, DPAS, Debarment, etc.) • Assists in identifying primary and alternate sources for critical items needed and encourages suppliers to remain competitive to achieve best value (quality, lead time, parts and service). • Ensures SCM organization partners with Quality organization to qualify suppliers and to monitor their performance using an established Supplier Corrective Action process (SCAR). • Prepares and issues POs for subcontracted items or labor and serves as backup procurement specialist in purchasing specialized parts/materials to support production and sales. Government Requirements • Assures all Government contract/subcontract requirements are met: o Supports maintenance of CPSR (Contract Purchasing System Review) certification by implementing policies, procedures, and work instructions for executing and controlling purchase orders and subcontracts to subcontractors. o Develops strong understanding of all government contracts/subcontracts and evaluates for executing correct FAR flow-downs and ensuring FAR/DFAR/NFAR compliance. • Additional duties as assigned. Qualifications REQUIRED • BA/BS with 10+ years Government Subcontracts / Procurement experience or equivalent experience. CFCM certification strongly preferred. • 5+ years FAR/DFAR experience including purchasing of GFE items and FAR Flow-Down Clause and CPSR (Contract Purchasing System Review) experience. • Knowledge of ITAR, EAR, BAA and CUI regulations. • Working knowledge of ERP Purchasing system - CostPoint experience highly desirable. • Demonstrated leadership skills. Highly motivated and ability to work independently. • Highly organized and process driven. • Excellent attention to detail. • Ability to communicate effectively and work well in a team-based environment. Additional Information This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need. PAY, BENEFITS AND WORK SCHEDULE: We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program. Annualized pay rate for this position is $136,880 to $171,100. Equal Opportunity Employer All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors. How To Apply Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.

Responsibilities

The Senior Subcontracts Administrator is responsible for all aspects of Subcontracts Administration, including supporting pre-proposal, proposal, execution, and closeout activities. This role involves evaluating Subcontractor Requests for Proposals, negotiating Subcontracts, and managing subcontractor performance.