Sr. T&E Associate at Supernal

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

128000.0

Posted On

15 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

SAP Concur Administration, Expense Auditing, Policy Compliance, Financial Reconciliation, Data Analysis, Communication Skills, Organizational Skills, Excel Proficiency, Corporate Card Management, Training Delivery, Audit Support, Problem Solving, Attention to Detail, Self-Motivation, Collaboration, Continuous Improvement

Industry

Aviation and Aerospace Component Manufacturing

Description

Rise above. Are you ready to take human possibility to a new dimension with us? Supernal is an Advanced Air Mobility (AAM) company that’s developing an electric vertical take-off and landing (eVTOL) vehicle and the ground-to-air ecosystem to support the emerging industry. By creating a sustainable, integrated, and human-centered ecosystem, we are committed to taking a thoughtful and responsible approach to entering the AAM market with a product that meets the high level of safety and reliability in today’s air transportation system. The future of mobility starts with people. We believe in creative thinking and collaboration to help build a better mobility experience for everyone, improving people’s ability to move – whether for work or play. Join our dynamic team as we strive to be a part of something greater where potential powers tomorrow! Supernal provides an inviting open-space workplace designed to foster collaboration, which aligns with one of our core values. This position is required to work on-site 5 days a week. What we do: The Sr. T&E Associate owns the end-to-end employee expense lifecycle across SAP Concur and our corporate card program. You’ll administer Concur, review and audit expense reports, ensure policy compliance, support monthly close, reconcile related GL accounts, and drive continuous improvements that keep our T&E processes compliant, efficient, and audit-ready for a fast-moving aerospace R&D environment. What you can do: SAP Concur System Administration Serve as day-to-day SAP Concur administrator, managing user provisioning, workflow approvals, expense types, audit rules, cash advance settings, and sandbox testing of new features Maintain integrations with SAP S/4HANA (employee master data, cost centers/WBS, GL mapping) and coordinate fixes with IT support Build and schedule Concur Intelligence/Analytics dashboards and reports (aging, compliance, top violators, missing receipts) Expense Review & Policy Enforcement Help maintain Supernal’s T&E policy and procedures; recommend rule updates based on spend/risk analysis. Review, audit, and post employee expense reports for accuracy, receipts, and policy compliance; coach employees on corrections Monitor spend categories (airfare, lodging, per-diem, mileage, meals, R&D tools) and enforce allowable/non-allowable rules Investigate exceptions, duplicates, and potential misuse; escalate and document resolutions with Accounting and HR Corporate Travel & Card Program Management Manage corporate travel and P-Card programs end-to-end: vendor negotiations, rate management, compliance monitoring, and employee support Act as liaison with card issuer for new cards, limits, MCC controls, delinquency management, and dispute resolution Reconcile card feeds to Concur and SAP; ensure timely expense submission and statement settlement Employee Reimbursements & Vendor Records Oversee travel and expense reimbursements and invoices for employees, including contractors, ensuring accuracy, timeliness, and compliance Process out-of-pocket reimbursements and resolve returned or rejected payments Maintain accurate AP vendor/employee records tied to reimbursement workflows Financial Close, Reconciliation & Audit Readiness Prepare monthly journal entries (credit card clearing, employee advances, reimbursements, T&E accruals) Own reconciliations for T&E-related GL accounts; investigate variances and propose adjustments Support internal and external audits with samples, policy documentation, and process narratives; maintain SOX-aligned controls Policy Management & Continuous Improvement Maintain and update all T&E policies, procedures, and documentation in Confluence to ensure accessibility and compliance Recommend policy updates based on spend analysis and risk trends Partner with Procurement, FP&R, Treasury, and Accounting on vendor travel programs, cost-saving initiatives, and batch control reports for all P-Card and reimbursement transactions submitted to HMG Training, Enablement & Workflow Alignment Deliver training to employees, managers, and approvers (quick guides, office hours, refreshers, new hire orientations) Maintain employee, manager, and approver workflows in alignment with HR lifecycle changes Serve as primary escalation contact for all T&E inquiries and system troubleshooting Reporting, Analysis & Risk Mitigation Collaborate with Finance Analysts to maintain accurate WBS codes for travel and purchase-related expenses Conduct data analysis and prepare executive reporting for Finance, HR, and Legal Support investigations and fraud mitigation initiatives through audit trails and compliance reporting Other duties as assigned What you can contribute: Bachelor's degree in finance, accounting or related field preferred A minimum of five (5) years of experience (an equivalent combination of education and experience may be considered) in administering T&E operations with hands-on Concur Expense administration and expense auditing Working knowledge of ERP and strong Excel skills (lookups, pivots) Experience reconciling T&E and corporate card GL accounts and preparing related JEs Aerospace, manufacturing, or R&D company experience; familiarity with WBS/project coding and cost capture Excellent verbal and written communication skills Proactive delivery of communication and follow up Excellent organizational skills and attention to detail Ability to independently prioritize and accomplish work within time constraints Self-motivated and forward-thinking Proficiency with MS Office Suite You may also be able to contribute: Experience with Concur Intelligence/Analytics and audit rule configuration preferred Exposure to SOX/internal controls; prior audit support preferred Knowledge of corporate card program administration and issuer portal preferred SAP S/4HANA experience preferred Base pay offered may vary depending on skills, experience, job-related knowledge and location. This position is also eligible for a bonus as part of total compensation. The pay range for this position is: $104,000—$128,000 USD Click HERE or visit: https://jobs.supernal.aero/benefits to view our benefits! Any offer of employment is conditioned upon the successful completion of a background check. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, citizenship, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other category or class protected under applicable federal, state or local law. Individuals with disabilities may request a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at: ta-support@supernal.aero This position may include access to certain technology and/or software source code subject to U.S. export controls laws and regulations. If an export authorization from an applicable US regulatory agency is required in connection with your employment, your employment is contingent upon Supernal’s receipt of such regulatory authorization(s) and your continued compliance with all conditions and limitations pursuant to such authorization(s).

Responsibilities

The Sr. T&E Associate manages the end-to-end employee expense lifecycle, ensuring compliance and efficiency in T&E processes. This role includes administering SAP Concur, auditing expense reports, and supporting financial close activities.