SR&T Executive Assistant/Secretary
Date: 6 Mar 2025
Service Line / Portfolios: Strategy & Transactions
Location:Jakarta, ID
Title: SR&T Executive Assistant, Enabling Services

REQUIREMENTS

• Strong commitment to confidentiality – Able to maintain the strictest confidentiality regarding communications with the Partner(s) and service line staff members
• Team Player - Ability to develop strong relationship and work with senior level executives and internal and external partners
• Communication - Excellent written, verbal, and non-verbal communication skills to work effectively with BU’s staff and Partners
• Interpersonal skills – including listening, facilitation, presentation.
• Service Delivery - Practical knowledge of maximizing the use of new technology to develop and improve service to partners.
• Problem Solving Skills - Facilitates identification of problem root cause, ensures non-recurrence of problems
• Knowledge/Experience/Education – Preferably a university degree holder from the following disciplines: Office Administration, Management/Commerce or related fields.

WORK YOU’LL DO

• Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information.
• Assists the Partners and his/her team with scheduling appointments, including travel arrangements, and maintains updates/changes calendar as needed
• Performs varied clerical tasks utilizing knowledge of office systems and procedures. These include, but are not limited to, typing letters/correspondences; preparing expense reports though SAP; and drafting presentations and other documents as needed by the Partner(s) and/or service line staff members.
• Opens routes and/or answers routine correspondences.
• Processes billing invoices and maintains accurate records as necessary.
• Maintains office, provides day-to-day administration through phone, written and face-to-face contact with all those needed assistance from Partners’ office
• Maintains an efficient and organized filing system and monitoring documents including contracts lists, client contact database, engagement database, archived engagements, iTalent, proposals, learning schedules, staff information, staff attendance and leaves, and any other pertinent information to the Partner(s) and his/her team
• Liaises with executive assistant(s) and staff members from other teams in support of the Partner(s) and/or service line staff members

YOUR ROLE AS A LEADER

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Senior Associates / Senior Consultants / Assistant Managers across our Firm are expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.