Staff Accountant at Abstrakt Marketing Group

Medley, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

85000.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Accounts Payable, Job Costing, Revenue Recognition, General Ledger, Financial Reporting, Construction Accounting, Payroll Allocation, Month-End Close, Inventory Tracking, Billing Reconciliation, Vendor Management

Industry

Advertising Services

Description

Description Staff Accountant – Mechanical Service Department Location: Miami, FL Salary: $75,000–$85,000 Department: Accounting Reports To: Controller Employment Type: Full-Time Position Summary The Staff Accountant is responsible for managing accounting functions related to the Mechanical Service Department, including service revenue recognition, job costing, accounts receivable, accounts payable support, payroll allocations, inventory tracking, and month-end close. This role ensures accurate financial reporting for service operations, supports management with performance analysis, and maintains compliance with internal controls and accounting standards. Key Responsibilities Accounts Receivable Generate and send customer invoices Record and reconcile incoming payments, including checks, ACH, credit cards, and cash Monitor aging reports and follow up on past-due accounts Resolve billing disputes and discrepancies with customers Maintain accurate customer account records and credit limits Accounts Payable Receive, verify, code, and enter vendor invoices and credit card receipts into accounting software Match invoices to purchase orders and receipts, including three-way matching where applicable Process payments via check, ACH, and credit card Maintain accurate payment records Reconcile vendor statements and resolve discrepancies Track early payment discounts and payment terms Maintain vendor records, including W-9s and contact information Reconcile credit card accounts monthly Complete 1099 reporting Construction Accounting Collaborate with the Project Management Team to issue commitment agreements and ensure all required documents are fully executed Set up vendor and subcontractor compliance items and request renewals as needed Review, code, input, and ensure proper approval of subcontractor and supplier invoices Complete monthly cost-to-billing reconciliations to identify underbillings or overbillings Work with the Project Management Team to address billing and cost variances Prepare and submit monthly progress billings in accordance with contract requirements Track change orders and ensure they are reflected in budgets and billings Coordinate with project managers on project costs, billing status, and profitability Collect and track Notices to Owner, lien releases, and sworn statements Payroll Review weekly timesheets and confirm proper approvals are documented Collect, review, and code employee reimbursements for Payroll Department processing Support certified payroll and prevailing wage reporting Month-End Close & Financial Reporting Maintain the general ledger by posting and classifying transactions Track and record fixed assets and depreciation Assist with basic financial reporting, including profit and loss statements, balance sheets, and cash flow reports Maintain organized financial files and documentation for audits

Responsibilities

The Staff Accountant manages financial functions for the Mechanical Service Department, focusing on revenue recognition, job costing, and accounts receivable/payable. They are also responsible for payroll allocations, inventory tracking, and completing the month-end close process.