Staff Accountant at American Payroll Institute Inc

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Mar, 26

Salary

0.0

Posted On

08 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Sales Tax Returns, Accounting Software, GAAP, Financial Reporting, Balance Sheet Reconciliation, Analytical Skills, Problem Solving, Interpersonal Skills, Project Management, Budgeting, Tax Compliance, Journal Entries, ERP Software, Microsoft Office, Adaptability, Innovation

Industry

Professional Training and Coaching

Description

Summary/Objective The Staff Accountant is responsible for preparing multi-state and local sales tax returns, and performing other accounting functions, on behalf of PayrollOrg and its affiliated companies. The successful candidate will also maintain business license filings, balance sheet reconciliations, and assist with financial reporting. The Staff Accountant must be a self-motivated individual with the aptitude to perform in a deadline-driven, results oriented environment. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Prepares sales tax returns, business tax reporting and personal property tax reporting, and maintains related documentation * Processes customer sales tax exemptions from the association software into the third-party sales tax processing system * Schedules and reconciles assigned balance sheet accounts and maintains related backup, including bank reconciliations, prepaid taxes, tax liability payable, and sales tax payable * Prepares and maintains property and equipment schedules, documentation, and related depreciation calculations * Prepares and posts related journal entries and accruals * Participates in analysis of periodic financial and operational results, including interpretation of the current month’s results * Sets up new state sales tax accounts as new nexus is determined * Interprets business tax laws and applies to related business processes * Maintains agency filing matrix and ensures filing deadlines are met * Applies for, and maintains, sales tax exemptions for association events and resale * Serves as primary backup for billing and posting of cash receipts as needed * Analyzes financial data to determine accuracy, completeness, and conformance to reporting and procedural standards; investigates unusual variances, reports findings, and recommends solutions * Assists in testing and implementing technology upgrades and enhancements * Documents workflows and procedures and makes recommendations for improvements * Assist with the preparation, administration, consolidation, and analysis for the annual budgeting processes * Prepares worksheets and analysis for annual independent audit * Responsible for special projects as assigned * Maintains knowledge on professional and industry trends Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. * Solid knowledge of Generally Accepted Accounting principles (GAAP) and internal control procedures * Proficient in the use of accounting software utilization * Intermediate proficiency in MS Office including Outlook, Excel, and Word (Access a plus) * Ability to self-learn other software platforms, make suggestions, and implement required changes * Ability to work extended hours to accomplish deadlines, or during high-peak financial and accounting periods Required Education and Experience * Bachelor’s degree in accounting, finance, or related field, or equivalent experience * 3 years of relevant accounting experience * Experience with accounting Enterprise Resource Planning (ERP) software Preferred Education and Experience * Experience managing sales tax, business, and property tax returns, and required filings * Multi-state tax experience * Cost accounting experience in multiple companies and profit centers * Experience with Sage Intacct Certificates, Licenses, Registrations * Not required Supervisory Responsibilities * This position has no direct reports Internal and External Interfaces * Internal: Key stakeholders of the company with regular interaction with Customer Service, Education, Executive Office, Legal, Property Management, Shipping and Receiving, and Technology Department team members. * External: External audit staff, government entities, and third-party tax service provider Competencies To perform the job successfully, an individual should demonstrate the following competencies: * Adaptability - Adapts to changes in the work environment; able to deal with frequent change, delays, or unexpected events. * Analytical - Synthesizes complex or diverse information; collects and researches data. * Business Acumen - Understands business implications of decisions. * Ethics - Works with integrity and ethically; upholds organizational values. * Initiative - Seeks increased responsibilities; looks for and takes advantage of opportunities. * Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas. * Interpersonal Skills - Maintains confidentiality; works well individually or collaboratively. * Judgment – Demonstrates sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process. * Leadership – Exhibits confidence in self and others; effectively influences actions and opinions of others; accepts feedback from other. * Oral Communication - Speaks clearly and persuasively in positive or negative situations; demonstrates group presentation skills; participates in meetings. * Organizational Support - Follows policies and procedures; supports organization's goals and values. * Planning/Organizing - Prioritizes and plans work activities; sets goals and objectives. * Problem Solving - Gathers and analyzes information skillfully. * Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities. * Quality Management - Demonstrates accuracy and thoroughness. * Strategic Thinking - Develops strategies to achieve organizational goals; identifies external threats and opportunities; adapts strategy to changing conditions. * Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; able to read and interpret written information. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requires prolonged sitting, walking, and standing depending on the job tasks with bending, stooping, pulling, pushing, crouching, and stretching, and lifting to 20 lbs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other technology equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Prolonged exposure to computer monitors. Normal office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The Staff Accountant is responsible for preparing multi-state and local sales tax returns, maintaining business license filings, and assisting with financial reporting. The role also involves balance sheet reconciliations and analysis of financial results.