Staff Accountant- AP & Payroll at LOUISIANA ORTHOPAEDIC SPECIALISTS LLC

Lafayette, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Processing, Vendor Management, QuickBooks Desktop, Microsoft Excel, Data Integrity, Reconciliation, Error Resolution, Cash Flow Management, Financial Reporting, Bank Reconciliations, HRIS Software, Compliance, Invoicing, 401k Administration, Communication

Industry

Medical Practices

Description

Description Job Description: Staff Accountant – AP & Payroll FLSA Status: Exempt, Full-Time Supervision Received: Accounting Manager Supervision Exercised: N/A Position Summary The Staff Accountant – Payroll & AP supports the financial operations of Louisiana Orthopaedic Specialists by managing accounts payable and assisting in payroll and benefits administration. Core responsibilities include processing vendor invoices, reconciling AP transactions, and supporting bi-weekly payroll processing. This role works collaboratively with the HR and Finance teams to ensure timely, accurate financial transactions and compliance with internal policies. The ideal candidate holds a bachelor’s degree in accounting or finance, has up to two years of relevant experience, and is proficient in QuickBooks or comparable accounting software. Qualifications Bachelor’s degree in accounting or finance (required) 1-2 years’ experience in public accounting (preferred) QuickBooks Desktop (required) HRIS software familiarity (preferred) Duties and Responsibilities Accounts Payable and Vendor Management Manage vendor relationships by processing and verifying invoices for accuracy, ensuring timely payments, managing float, and negotiating payment terms Reconcile statements, communicate discrepancies, and maintain compliance with company policies and financial regulations Collaborate with Accounting Manager to develop and implement procedures that optimize cash flow management Establish and maintain W-9 documentation and vendor master files Coordinate with vendors on payment disputes and credit memos Maintain accurate records of all financial transactions with particular focus on accounts payable documentation, including purchases, service fees, and vendor payments Maintain organized digital and physical filing systems for all financial documents Ensure payments are made according to company policy and legal regulation, by implementing thorough checks and balances to prevent fraudulent activity Identify potential risks within the AP process and take proactive measures to minimize them through practices like invoice verification, approval procedures, segregation of duties, and regular audits Support Accounting Manager in preparing financial reports and analysis by maintaining accurate and timely records, flagging variances, and suggesting process improvements Assist with bank reconciliations Payroll and Benefits Administration Support: Responsible for bi-weekly payroll processing (300 EEs) for multiple departments and entities, working with HR to audit payroll record changes and ensure accurate pay statements Responsible for filing all payroll records for multiple departments and entities Responsible for submitting bi-weekly 401k retirement savings contributions timely and accurately, according to plan documents Participates in annual 401k audit with third-party auditors Responsible for employee benefit payables Supports HR Manager by assisting with answering payroll and benefits employee inquiries Core Competencies Proficient to Advanced Microsoft excel skills Strong attention to detail/ Data Integrity/ Reconciliation and error resolution Ability to work independently and manage tasks with minimal supervision Accounts payable management Payroll processing Confidentiality and discretion Cross functional collaboration Written and verbal communication Physical Requirements Requires sitting and standing associated with a typical office environment. Some bending and stretching are required. Manual dexterity using a calculator and computer keyboard. Some bending and stretching are required. Work Environment Normal office environment

Responsibilities

The Staff Accountant manages accounts payable by processing vendor invoices, reconciling transactions, and ensuring timely payments, while also supporting bi-weekly payroll processing for approximately 300 employees across multiple entities. This role involves maintaining vendor files, assisting with 401k contributions, and collaborating closely with HR and Finance teams to ensure accuracy and compliance.