Staff Accountant at Aston Carter

Des Plaines, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Dec, 25

Salary

80000.0

Posted On

21 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

GAAP, Excel, Attention To Detail, Organizational Skills, Communication Skills, Team Player, Accounting, Fixed Assets, Non-Profit Accounting, Grants, Cost Accounting, Finance, Reconciliations, Journal Entries, Project Management

Industry

Staffing and Recruiting

Description

Responsibilities: Perform account analysis and monthly reconciliations to ensure accuracy of general ledger balances. Prepare and post both recurring and non-recurring journal entries. Prepare supporting schedules for IRS Form 990 and other required tax documents. Assist with year-end audit preparation, including the creation of PBC (Prepared by Client) schedules and research of reconciliation discrepancies. Support the annual insurance renewal process, including premium allocation and invoice preparation. Maintain the fixed asset ledger, including acquisitions, disposals, depreciation, tagging, and physical location tracking. Perform month-end close activities related to fixed assets. Prepare monthly capital expenditure (CapEx) reports and spending plans. Ensure compliance with internal policies and federal regulations for assets purchased under direct sponsored projects. Evaluate and maintain Construction in Progress (CIP) projects, including annual fringe adjustments. Oversee property reports and ensure timely submission to federal agencies or sponsors. Maintain detailed records for equipment purchased through direct sponsor projects. Coordinate BI-Annual government inventories and annual reporting for insurance and audit purposes. Approve and document property sign-off at project closeouts. Process cash receipts, including entering deposits, posting batches, and reconciling daily/monthly activity. Research and resolve payment discrepancies. Manage online payment tracking and processing of incoming wire transfers. Process zero-dollar cash receipts as required. Qualifications: Knowledge of GAAP. Proficiency in Excel, including VLOOKUP and pivot tables. Strong attention to detail and accuracy. Strong organizational skills and ability to work under deadlines. Effective communication skills, both internal and external. Ability to work independently and as a positive team player. Bachelor's degree in Accounting. 2-3 years of accounting experience, preferably with exposure to fixed assets, non-profit accounting, or grants. Exposure to Deltek Costpoint is a plus. Advanced proficiency in Microsoft Excel. Strong analytical, organizational, and communication skills. Experience in cost accounting, finance, and reconciliations. Experience with journal entries and managing multiple projects with deadlines. Not-for-profit experience is beneficial. Pay and Benefits The pay range for this position is $65000.00 - $80000.00/yr.  MEDICAL PLANS  DENTAL PLAN  VISION PLAN  FLEXIBLE SPENDING ACCOUNTS (FSA)  LIFE AND AD&D  DISABILITY INSURANCE  EMPLOYEE ASSISTANCE PROGRAM  VALUABLE EXTRAS Workplace Type This is a hybrid position in Des Plaines,IL. Application Deadline This position is anticipated to close on Oct 4, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Staff Accountant will perform account analysis and monthly reconciliations to ensure the accuracy of general ledger balances, prepare journal entries, and assist with year-end audit preparation. Additional responsibilities include maintaining fixed asset ledgers, processing cash receipts, and ensuring compliance with internal policies and federal regulations.