POSITION SUMMARY:

The Staff Accountant will primarily manage the day-to-day AP functions for 4+ affiliated entities. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to prioritize and manage tasks across multiple business units. They will play a critical role in maintaining accurate financial records and ensuring timely vendor payments. Must have accrual accounting experience.

REQUIRED QUALIFICATIONS & SKILLS:

• 3+ years of experience in accounts payable or a similar accounting role
• Experience working with multi-entity or multi-departmental accounting (required)
• Strong knowledge of AP processes and general accounting principles
• Proficiency in accounting software (e.g., QuickBooks)
• Intermediate to advanced Excel skills (pivot tables, VLOOKUP, etc.)
• Excellent attention to detail, accuracy, and time management
• Strong communication and interpersonal skills
• Ability to work independently and handle confidential information with integrity

PREFERRED QUALIFICATIONS & SKILLS:

• Experience in a shared services or centralized accounting environment
• Familiarity with expense management systems (i.e. Center Card, Expensify, Airbase, etc)

• Process and code invoices for multiple entities in accordance with internal approval workflows and accounting policies
• Ensure timely and accurate entry of vendor invoices into the accounting system
• Manage weekly check runs, ACH payments, and credit card reconciliations for both entities
• Review and reconcile vendor statements, resolving discrepancies and following up on outstanding balances
• Assist with month-end close activities, including accruals and AP aging reports
• Maintain vendor files and ensure W-9s and tax documentation are up to date; annual 1099 filings
• Support intercompany billing and reconciliation as needed
• Respond to vendor inquiries in a professional and timely manner
• Collaborate with internal departments to ensure proper expense allocations and resolve purchase order or payment issues
• Continuously identify opportunities to improve efficiency and automation within the AP process
• Other duties as assigned by leadership