Staff Accountant - Construction at Breckenridge Grand Vacations

Breckenridge, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

32.0

Posted On

22 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction accounts payable, Procore, Sage Intacct, Invoice processing, Month-end close, Account reconciliation, Journal entries, Vendor management, Compliance documentation, Loan draw administration, Internal controls, Data entry, Microsoft 365, Financial reporting, Process improvement, Communication

Industry

Real Estate

Description

Description Staff Accountant Construction Location: Breckenridge, CO Position Type: Full-Time Non-Exempt Compensation: $27.25 - $32.00/hr. (DOE) About the Role: At Breckenridge Grand Vacations, we create Grand Vacations by Sharing Smiles with every Owner, Guest, and coworker. As our Staff Accountant - Construction, you will be the financial backbone of our development projects, translating our commitment to excellence into every invoice, payment, and reconciliation. You will be the architect of trust and precision, ensuring our Project Managers, subcontractors, and vendors experience seamless, on-time payments that keep our projects moving forward. This role is perfect for an accounting professional who is equal parts detail-driven analyst, process improvement champion, and collaborative problem solver. You will take ownership of the entire construction AP ecosystem—from invoice intake and compliance documentation to loan draws and month-end close—always acting with integrity and internal controls to protect company assets. You will partner closely with Construction Management to train, support, and refine workflows, ensuring consistency even during high-volume periods or team transitions. If you thrive in a dynamic, deadline-driven environment where your accuracy directly fuels project success, are driven by a desire to build efficiency and clarity and find deep satisfaction in knowing you played a part in creating the Grand Vacations our Owners and Guests love, we'd love to meet you. Responsibilities: Lead and deliver AP/Procore platform training; maintain AP SOPs and training videos; mentor and support AP processors during high-volume periods, turnover, and absences. Perform core Accounts Payable duties as needed, ensuring accurate, timely processing and adherence to company policies. Support month-end close activities, including construction non-cash reconciliations, cash reconciliations, accrual coordination, and timely clearing of reconciling items. Reconcile Sage Intacct activity to project pro formas; prepare journal entries for reclasses and corrections. Manage the construction AP workflow in Procore, including monitoring the shared inbox, entering direct costs, and ensuring invoices and batches are updated in Procore and the accounting system. Process approved invoices for payment (weekly check runs and manual checks), applying due-date discipline, available discounts, and controls that minimize finance charges. Coordinate with subcontractors and internal teams to ensure required compliance documentation is current (e.g., insurance, lien waivers, safety documentation) and properly filed. Maintain and improve the automated accounts payable system and related procedures, including reviewing/approving AP batch entries prior to manager approval. Review account coding for reasonableness and consistency; research and resolve vendor statement discrepancies, disputes, and delinquent items. Maintain AP-related cash controls, including verifying funding for AP batches and recording operating cash account transactions generated by AP activity. Process employee expense reimbursements and support timely submission and processing of recurring monthly expenses. Administer construction loan advances/bank draws: prepare requests, obtain approvals, update workbooks, validate payee lists and supporting documentation, and coordinate inspector follow-ups. Manage vendor onboarding and tax reporting by collecting vendor packets/W-9s, maintaining records, ensuring accurate setup for 1099s, and completing year-end 1099 reporting. Support audit and compliance activities, including overseeing stale-check processing and maintaining AP calendars and filing to enable timely follow-up and research. Uphold Hospitality Values by greeting with enthusiasm, treating everyone with respect, making every interaction positive, taking personal responsibility, anticipating needs, and supporting sustainability and community initiatives. Perform other duties as assigned. Requirements Bachelor's degree in Accounting, Business, Finance, or a related field (or equivalent combination of education and experience) Minimum of 5 years of relevant accounting/AP experience, with specific expertise in construction accounts payable Procore proficiency for construction AP workflow management (shared inbox monitoring, direct cost entry, invoice/batch status updates) Sage Intacct knowledge, including reconciling activity to project pro formas and preparing journal entries Advanced working knowledge of Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) with minimum 3 years of experience Strong keyboarding and data-entry skills with ability to work efficiently in cloud-based systems Construction AP expertise: invoice intake, coding, approvals, batching, and payment execution with due-date discipline Month-end close support capabilities: cash and construction non-cash reconciliations, accrual coordination, clearing reconciling items Strong internal controls mindset for AP-related cash controls High attention to detail and sound judgment in account coding review Strong vendor and stakeholder communication skills to resolve invoice issues, discrepancies, and disputes Construction compliance coordination: insurance, lien waivers, safety documentation Construction loan draw administration: prepare advance requests, validate payees, update workbooks, coordinate approvals Vendor onboarding and tax reporting knowledge: W-9s, 1099 setup, year-end processing Ability to manage employee expense reimbursements with accuracy and customer service Strong prioritization and time management to meet weekly check runs and month-end deadlines Problem-solving and analytical skills to investigate variances and reconcile discrepancies Ability to communicate professionally in English (read, write, speak, and interpret) Ability to read and interpret business and technical documents (contracts, policies, regulatory guidance) Ability to prepare clear, well-organized written communication (emails, memos, procedures, reports) Sound judgment and common-sense reasoning to prioritize work and resolve exceptions in a deadline-driven environment Ability to interpret and apply policies, procedures, payment terms, and schedules Ability to research and resolve discrepancies by evaluating vendor statements and system data Perform repetitive motions of arms, elbows, wrists, hands, and fingers frequently Sit and work at a computer terminal frequently Speak and listen within the office and over the telephone Lift 10–25 pounds occasionally Close, distance, color, and peripheral vision with depth perception In-person role in an office-based setting with occasional exposure to mountain town environmental conditions Ability to work in a pet-friendly office and resort environment (exposure to pets and pet dander) Preferred Qualifications: Bachelor's degree (B.A.) in Accounting, Business, Finance, or related field from a four-year college or university Minimum of 5 years of relevant experience and/or training (beyond the minimum requirement) Experience training, documenting, and mentoring others (AP/Procore training delivery; SOP/video upkeep) Process improvement orientation with experience maintaining and enhancing automated AP procedures Audit readiness and compliance focus, including stale-check processing and maintaining AP calendars Experience with automated AP platforms and third-party employee reimbursement systems Familiarity with Procore's automated AP platform integration with accounting software Prior experience in hospitality, resort, or real estate development industries Compensation & Benefits: Health, vision, and dental insurance plans Company-paid life insurance coverage Voluntary Life and Accidental Death/Dismemberment Insurance HSA and FSA-Dependent Care Accounts Retirement plan Generous paid time off (PTO) and sick leave to support work-life balance Volunteer Time Off - Paid opportunities to give back to Summit County Retirement plan Generous paid time off (PTO) and sick leave to support work-life balance Volunteer Time Off - Paid opportunities to give back to Summit County Bereavement leave Biannual bonuses Tuition Reimbursement Program Employee Wellness programs to support physical and mental health Lifestyle perks: Ski/Rec center pass loan programs, lodging and gear discounts, sporting/concert event tickets, pet insurance partner discounts and access to Summit Medallions: Occasional-use transferable passes for access to 6 premier resorts (A-Basin to Vail) via owners’ program About Our Company: Breckenridge Grand Vacations is a locally owned resort developer with a 40-year history in Summit County. We've been recognized as a Top Workplace for our employee-focused culture and commitment to responsible growth and giving back to the place we call home. Applications will be accepted until. We value diversity and welcome applicants from all backgrounds. Equal Opportunity Employer.

Responsibilities

The Staff Accountant manages the construction accounts payable ecosystem, including invoice intake, compliance documentation, and loan draws. They also support month-end close activities and provide training and mentorship to the AP team.