JOB OVERVIEW

We are seeking a highly motivated and detail-oriented Staff Accountant to manage and oversee all accounting functions at Levitch Associates, a boutique architecture and construction firm. This individual will be the main point of contact for accounts payable (A/P), accounts receivable (A/R), and payroll processing, ensuring the accuracy and timeliness of all financial operations. The ideal candidate will have a strong background in accounting, particularly in construction and project-based financial management.

QUALIFICATIONS

• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Experience: 5+ years of accounting experience, ideally in the construction or architecture industry.
• Skills:
• Strong knowledge of accounting principles and practices.
• Extensive experience in payroll processing, accounts payable, and accounts receivable.
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, etc.) and accounting software (preferably Sage 100 and Gusto).
• Excellent organizational skills, attention to detail, and ability to handle multiple tasks.
• Strong communication skills, both written and verbal, with the ability to collaborate across teams.
• Ability to manage deadlines and work in a fast-paced environment.

PHYSICAL REQUIREMENTS

• Ability to sit and use a computer for extended periods.
• Ability to occasionally lift or carry up to 20 pounds.
  Job Type: Full-time
  Pay: From $35.00 per hour

Benefits:

• 401(k)
• 401(k) 3% Match
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Tuition reimbursement

Ability to Commute:

• Berkeley, CA 94710 (Required)

Work Location: In perso

• General Ledger Management:
• Manage the general ledger and ensure all transactions are accurately recorded.
• Reconcile general ledger accounts monthly and resolve discrepancies.
• Job Costing:
• Track and allocate project costs, including labor, materials, and subcontractor expenses.
• Generate job cost reports and work closely with project managers to ensure adherence to project budgets.
• Accounts Payable (A/P):
• Manage the full A/P process, including vendor invoice entry, approval, and payment.
• Ensure timely and accurate payments to vendors and subcontractors in accordance with contract terms.
• Reconcile vendor statements and resolve any issues or discrepancies directly with vendors.
• Accounts Receivable (A/R):
• Oversee the full A/R process, including invoice generation, collections, and management of client accounts.
• Ensure timely collection of payments and follow up on overdue accounts.
• Reconcile A/R accounts and report on outstanding balances.
• Payroll Processing:
• Oversee all aspects of payroll processing, ensuring accurate and timely pay for all employees.
• Allocate payroll expenses to appropriate projects and cost centers.
• Manage payroll deductions (taxes, benefits, etc.) and maintain employee payroll records.
• Ensure compliance with state and federal payroll tax regulations and prepare all payroll-related filings.
• Financial Reporting:
• Prepare monthly, quarterly, and annual financial reports for management, ensuring they are accurate and submitted on time.
• Prepare and present financial statements for internal review.
• Reconciliations:
• Reconcile bank accounts, credit card statements, and intercompany transactions.
• Ensure all balances are accurate and discrepancies are resolved.
• Compliance and Audits:
• Ensure compliance with internal controls, policies, and industry regulations.
• Coordinate and prepare for internal and external audits, ensuring all required documentation is accurate and available.
• Cost Analysis:
• Monitor and analyze construction project costs, identifying any variances from budget and taking necessary actions to address discrepancies.
• Ad-hoc Reporting & Analysis:
• Generate ad-hoc financial analysis and reports as needed by management and project teams.