Staff Accountant at Portfolio

Hot Springs, Arkansas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Feb, 26

Salary

0.0

Posted On

17 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Accounts Receivable, Month-End Close, Reconciliations, Vendor Communication, Customer Communication, General Accounting, Detail-Oriented, Organized, Multitasking, Communication Skills, ERP Systems, MS Office Suite, Excel Proficiency, Adaptability, Creativity

Industry

Description

The Staff Accountant is responsible for supporting both Accounts Payable (AP) and Accounts Receivable (AR) functions, month-end close activities, reconciliations, vendor/customer communication, and general accounting support. This role also assists cross-functional teams, supports audits, and helps maintain accurate financial documentation and reporting. The ideal candidate is detail-oriented, organized, and able to work in a fast-paced environment. Essential Job Functions: * Match receivers with PO/RO, vendor invoice, and resolve discrepancies. * Enter AP invoices (deferred receiving process). * Track missing or unreceived parts associated with invoices. * Review open receiver file for missing vendor invoices. * Ensure vendor credits are received and applied for returned goods or price adjustments. * Generate and process weekly AP check run reports for management approval. * Process ACH, wire, or check payments. * Maintain vendor W-9s, banking information, resale certificates, and exemption forms. * Prepare new vendor account applications and request credit limit increases when necessary. * Prepare and email customer statements. Ensure customers have received copies of outstanding invoices and agree with statement balance. * Review bank account for incoming payments. * Obtain customer remittance details and apply customer payments. * Conduct collections via email and phone; strategize payment plans when needed. * Perform month-end reconciliations for AP, AR, bank accounts, credit cards, prepaids, OPEX accounts, and intercompany transactions. * Review new customer applications, check credit references, and recommend credit limit to management based on findings. * Assist with internal and external audits, including retrieving sample documentation. * Maintain filing systems for document storage and retrieval. * Assist with testing, launch, and support of new tools and procedures * Performs other duties as assigned. Requirements: * 2-3 years minimum experience in accounting, with AP/AR emphasis * Proficiency with ERP systems (Quantum preferred). * Strong attention to detail, organization, and communication skills. * Ability to multitask and meet deadlines. * Demonstrable capacity for adaptability and creativity * Excellent verbal and written communication skills * Knowledge of MS Office Suite, Excel proficiency required * Professional demeanor

Responsibilities

The Staff Accountant supports both Accounts Payable and Accounts Receivable functions, month-end close activities, reconciliations, and vendor/customer communication. This role also assists with audits and maintains accurate financial documentation and reporting.