SUMMARY

The Staff Accountant performs all accounting and customer service-related duties for a portfolio of associations. The Staff Accountant works closely, as a team, with the Licensed Community Association Manager (LCAM) and Administrative Assistant for the assigned portfolio to provide the highest level of customer service.

EDUCATION AND EXPERIENCE

Associates degree in accounting or related field or 3-5 years of industry accounting experience.

DISCLAIMER

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. I have read and understand these duties and responsibilities.

LI-TL

Prepares standard monthly financial packets and backup schedules for designated associations to include but not limited to the following:

• Accrued Expenses
• Payable Balance Sheet
• Pre-Paid Owners Report
• Refundable Deposits
• Income/Expense Statement
• Check Register
• Reserve Contributions
• A/R Aging Summary
• Reserve Schedule
• A/P Open Items
• Prepaid Expenses
• Pre-Paid Insurance
• Insurance Payable
• Ensures reserves are properly funded according to the association’s approved budget.
• Reconciles the association’s bank accounts monthly.
• Researches and resolves owner issues pertaining to account balances and discrepancies via phone calls and/or emails.
• Processes annual coupon book orders and reorders for new sales and lost coupon books.
• Assists with incoming calls from mortgage and title companies, third party bank representatives, realtors, attorneys, vendors and/or board members regarding account balances, assessments, expenses of the association, payment of services, and questions related to the association’s financial matters.
• Applies all appropriate charges to owner ledgers.
• Processes accounts payables relating to designated associations.
• Works in conjunction with the association’s CPA in preparation of the association’s annual compilation, review and audit.
• Completes estoppel and online questionnaires for association property sales and answers all related calls.
• Submits W-9’s and copies of ledgers, as needed.
• Applies non-lock box payments to owner ledgers.