Description:
The Staff Accountant supports the financial operations of a locally owned property management, construction and development, and real estate brokerage company. Reporting directly to the Director of Finance, this role is responsible for both accounts payable and accounts receivable functions. The Staff Accountant ensures compliance with accounting standards and internal policies while providing timely, reliable assistance to coworkers, vendors, and residents. This position requires strong attention to detail, excellent organizational skills, and the ability to manage priorities in a dynamic, multi-entity environment.

ROLES & RESPONSIBILITIES

• Process payments and documents such as invoices, resident reimbursements, and financial statements
• Post financial data to resident accounts
• Participate in monthly, quarterly, and annual audits
• Communicate with vendors, residents, and coworkers regarding accounting matters
• Maintain and improve accounting processes and internal controls
• Review and analyze reports based on financial data

DAY-TO-DAY DUTIES

• Respond to voicemails and emails in a timely manner
• Answer phone calls and serve as backup to Office Assistant
• Process and deposit checks
• Prepare late lists and 5-day notices
• Process delinquency and prepaid reports; notify residents of balances
• Track collections and payment plans, including collections outreach or sending files to attorney
• Process and reconcile security deposits
• Reconcile credit card and bank statements
• Set-up new vendors in accounting system
• Manage invoice workflow: enter invoices, journal entries, and process vendor payments
• Research billing statements and resolve past due amounts with vendors
• Provide assistance to vendors, residents, and coworkers with accounting questions
• Prepare monthly financial reports and statements as needed
• Assist with year-end financial preparation and tax filings (including 1099 preparation)
• Perform month-end close activities
• Participates in professional development and continuing education opportunities