Staff Accountant (with Payroll Responsibilities) at The Knowledge Coop

Vancouver, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

80000.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Payroll Processing, QuickBooks, Accounts Payable, Accounts Receivable, Financial Reporting, Data Management, Process Improvement, Collaboration, Communication, Analytical Thinking, Attention to Detail, Organizational Skills, Problem Solving, SaaS Experience, CRM Platforms

Industry

E-Learning Providers

Description

Job Title: Staff Accountant (with Payroll Responsibilities) Reports To: CFO and COO FLSA Status: Full-Time / Exempt Salary: $75,000-$80,000 DOE Work Schedule: Monday–Friday, in-office except Wednesdays Benefits 401(k) 401(k) matching Health insurance Dental insurance Paid time off About Us At Knowledge Coop, we make mortgage industry training simple, engaging, and effective. From compliance and licensing to job skills and beyond, our courses help lenders and borrowers succeed. Whether online or at live events nationwide, we deliver up-to-date, high-quality education that keeps professionals ahead of the game. Our LMS intranet connects businesses with their teams for seamless content delivery, internal communication, and secure file storage. At Knowledge Coop, we’re all about elevating knowledge and making learning effortless. About the Role The Staff Accountant plays a critical role in maintaining accurate financial records and supporting the day-to-day financial operations of the company. This position is responsible for accounts payable, accounts receivable, billing, payroll processing, and general ledger accuracy, while supporting financial reporting and cross-functional coordination. The role operates in a highly collaborative environment with multiple functions across Finance, HR, Sales, Operations, and Leadership. Success in this position requires strong ownership of responsibilities, proactive and intentional problem-solving, and a commitment to continuous process improvement. While priorities may evolve, this role calls for consistent accuracy, clear communication with appropriate stakeholders, and the ability to manage multiple tasks and timelines in a structured, organized way. Key Responsibilities Accounting, Billing & Client Administration Oversee enterprise client billing, ensuring invoices are accurate and issued on time Manage accounts payable, including vendor payments, expense tracking, and documentation Track and manage accounts receivable, including follow-up on outstanding balances Maintain organized documentation for invoices, payments, reconciliations, and A/R activity Payroll & Compliance Process payroll accurately and on schedule, ensuring compliance with federal and state requirements Maintain payroll records and support payroll-related reporting and audits Coordinate with HR and leadership on payroll updates, adjustments, and employee changes Financial Management & Reporting Maintain company books in QuickBooks, ensuring transactions are properly categorized Support month-end and year-end close activities Assist with P&L reporting and cash flow tracking Update cash flow projections and support financial monitoring Product, Pricing & Systems Support Maintain and update product descriptions, pricing, and SKUs across internal systems Ensure data accuracy across QuickBooks, CRM, and internal platforms Collaborate with Sales, Marketing, and Finance to support pricing accuracy and operational alignment CRM & Contract Data Management Update CRM records to reflect contract changes, renewals, and billing-related details Maintain accurate contract-related data to support billing and reporting needs Coordinate with Sales and leadership to ensure contract data aligns with operational requirements Process Improvement & Operational Support Identify opportunities to improve accounting, billing, payroll, and data workflows Proactively surface issues, recommend solutions, and support implementation of process improvements Contribute to documentation and best practices that enhance accuracy, efficiency, and clarity Required Qualifications Bachelor’s degree in Accounting, Finance, or a related field 3–5 years of experience in accounting or finance roles Strong working knowledge of QuickBooks Online (required) Experience processing payroll and supporting payroll compliance Solid understanding of accounts payable, accounts receivable, and general ledger accounting High attention to detail and strong organizational skills Ability to manage multiple priorities while maintaining accuracy Proficiency with Google Workspace Experience with HubSpot, Avalara, or CRM platforms SaaS or professional services experience, preferred Core Competencies Ownership & Accountability: Takes responsibility for assigned work, follows through, and proactively addresses issues Collaboration & Communication: Works effectively across departments and communicates clearly with relevant stakeholders Operational Accuracy: Maintains high standards of precision while managing multiple tasks and timelines Adaptability: Adjusts to evolving priorities while remaining organized and focused Analytical Thinking: Comfortable working with detailed financial data and identifying discrepancies or improvements Professionalism & Integrity: Upholds confidentiality, ethical standards, and consistent quality

Responsibilities

The Staff Accountant is responsible for maintaining accurate financial records, overseeing accounts payable and receivable, and processing payroll. This role also supports financial reporting and collaborates with various departments to ensure operational alignment.