Staff Assistant (Budget) - JSEC, Ulm at NATO

Geilenkirchen, North Rhine-Westphalia, Germany -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

0.0

Posted On

12 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Screening, Budget Preparation, Budget Analysis, Financial Execution, Data Processing, Analytical Skills, Judgment, Methodical Approach, Systematic Approach, Communication, Collaboration, Financial Reporting, Cash Flow Analysis, Record Keeping, Coordination

Industry

IT Services and IT Consulting

Description

ABOUT YOU We are hiring a highly motivated individual to join the Allied Joint Support and Enabling Command (JSEC) as Staff Assistant (Budget), NATO Grade 10. Join our team and play a key role in shaping the financial future of our division! As part of this position, you will support the Staff Officer Budget by collecting and analyzing HQ requirements and ensuring timely execution of authorized payments. Beyond administrative support to the Budget Branch, you will contribute directly to the smooth operation of the entire budgetary process. Your insights and efforts will have a tangible impact, helping senior management set strategic financial objectives and drive organizational success. In this role, you will be expected to exercise sound judgment and leverage strong analytical skills, approaching tasks with a methodical and systematic mindset. If this resonates with you, apply here: NATO - NATO Vacancies YOUR QUALIFICATIONS AND EXPERIENCE The ideal candidate must have Higher Secondary education and intermediate vocational training in finance, accounting, business administration, economics, public administration or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience. Profound professional experience in a support function, in particular budget screening and approval processes, budget preparation and budget analysis efforts; Working knowledge of Automatic Data Processing (ADP) systems; A good command of English both written and spoken. The following would be considered as an advantage: Experience as Budget Assistant in NATO or other international or national organization; Experience with the NATO Automated Financial System (FinS) and/or Oracle Financials; Demonstrable experience in financial analysis and statistics; Experience in analysing financial data for military missions; Experience in operating automated accounting system(s); Any further training relevant to the job (e.g. Resource Management, Orientation Course). YOUR ROLE Support the Staff Officer Budget during the screening/approval process of the HQ budget estimates; Assist in the preparation of the regular Budget Execution Report (BER); Execute authorised payments on behalf of JSEC and records receipt of incoming funds as well as budget transfers; Execute budget analysis, monitors the financial execution of expenditures and generates statistics and budget execution data; Create regular management information reports and analyses related to disbursing, including cash flow data; Compiles financial data analyses resulting from submitted requirements; Maintain a payment archive; Assist with drafting official letters for signature; Assist Divisional/Directorate Fund Managers in their assigned tasks and acts as Fund Manager as requested; Coordinate tasks and maintain the schedule of workflow and appointments within the Budget Branch. YOUR SKILLS Uphold integrity and strong ethical standards while applying sound analytical skills; Stay focused on objectives while providing reliable and effective support across teams; Communicate confidently to build and maintain professional relationships across all levels; Apply a precise, methodical, and systematic approach to all tasks; Collaborate effectively within a team and provide support to colleagues as needed. WHY TO WORK FOR US? By joining our organization, you will be part of a multi-national team while working towards NATO`s common goal of safeguarding peace and promoting democratic values for over a billion people. We are committed to fostering a collaborative work environment built on mutual respect and professionalism, where every individual’s work makes a difference and has a meaningful impact on the mission and operation of the Alliance. If this resonates with you, we encourage you to apply. YOUR TEAM Headquarters JSEC provides a resilient operational-level Joint Headquarters, capable of supporting 24/7 operations to coordinate enablement (at the operational level) and, on order, the execution of reinforcement by forces (RbyFo) and sustainment flow in order to contribute to the Alliance's ability to project and sustain combat power into a Joint Operations Area (JOA). The Finance Directorate (J8) is responsible for drafting, managing and executing the HQ allocated budgets as well as accounting, purchasing and contracting goods and services. The Budget Branch is responsible for the planning, preparation, production, screening, presentation, execution and reporting of the HQ budgets, Resource Proposals and Medium Term Resource Plans. Click here to read more about JSEC - Allied Joint Support and Enabling Command HOW TO APPLY Ready to make an impact and work in an international environment? Click here: NATO - NATO Vacancies to apply directly via the Talent Requisition Platform. After creating a candidate account, select the job title you are applying for and complete the application form which includes a pre-screening questionnaire. SUPPORTING DOCUMENTATION Please attach any documentation (proof of highest education, diplomas, certificates, testimonials etc.) that you consider to be particularly relevant to the qualification requirements specified in this advertisement. Any documentation submitted in a language other than English must be accompanied by at least an unofficial translation. Please note that upon taking up duties, candidates will be asked to provide original certificates of their education and professional experience as relevant for this vacancy. CONTRACT Serving civilian members of NATO will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be initially offered a definite duration contract of three years. Thereafter, an indefinite duration contract might be offered. SALARY/BENEFITS Salary values indicated in this vacancy notice are based on NATO`S Single Salary Spine scale; The salary is tax free including (where eligible) expatriation, family and children's allowances and additional privileges for expatriate staff; Education allowance for children (where appropriate) and an excellent private health insurance scheme; Generous annual leave and home leave (if eligible); Retirement Pension Plan. TEST/INTERVIEW The selection process will consist of multiple stages. Candidates shortlisted for further consideration will be contacted by the Recruitment Team and receive detailed information on subsequent steps. The process will conclude with an interview.

Responsibilities

The role involves supporting the Staff Officer Budget by collecting and analyzing HQ requirements, ensuring timely execution of authorized payments, and contributing to the overall budgetary process. Responsibilities include executing payments, monitoring financial execution, generating statistics, creating management reports, and assisting Fund Managers.