Staff Assistant (Database Management) at NATO

Brunssum, Limburg, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, Human Resources, Communication Skills, Interpersonal Skills, Problem Solving, Administrative Duties, Staffing Accountability, Personnel Management, Data Analysis, Military Operations, Crisis Management, Training, Organizational Skills, Attention to Detail, Creative Thinking, Tact and Diplomacy

Industry

IT Services and IT Consulting

Description

Our Requirement: Title: Staff Assistant (Database Management) Grade: 10 Duty Location: Brunssum, The Netherlands Requirement filling date: 1 April 2026 or as soon as possible after Closing date for applications: 7 December 2025 Our organisation Joint Force Command Brunssum (JFCBS) provides a Joint headquarters to plan, prepare and conduct operations to support NATO’s core tasks, at the Joint Operational level, as directed by SACEUR. The Support Directorate is responsible for planning, directing, monitoring, assessing and coordinating Support staff functions. The J1 Division is responsible for developing, planning, preparing, and executing the HQ’s human resource plans and programmes. The Military Personnel Branch (MPB) develops and implements staffing policy, maintains required staffing levels in Baseline Activities & Current Operations (BACO) through Crisis up to Maximum Level Effort (MLE), manages personnel accountability and provides Human Resources (HR) administration services. The incumbent provides staffing analysis and management of the human resources databases and assists the Assistant Chief of Staff (J1) in identifying and managing military Human Resources requirements. The main duties of Staff Assistant (Database Management) are to: Ø Assist in the execution of policies and procedures for staffing accountability and administration. Ø Act as the J1 Point of Contact (POC) for Automated Personnel Management System (APMS) related issues. Ø Organise feedback/review sessions with Local National Representatives POCs and HQ/BSG POC’s involved in in/out processing of personnel. Ø Report to the Branch Head any new requirements in staffing accountability and administration that require SHAPE’s further consideration. Ø Maintain the staffing databases for the peacetime location. Ø Facilitate the in/out-processing of all JFCBS personnel. Ø Record all personnel staffing data to include, but not limited to personnel information, extensions of tour, reassignments and deployments. Ø Develop and maintain contacts with local national representatives and Divisional POC’s. Ø Maintain the staffing databases for the HQ's exercises and deployed locations. Ø Set up staffing spreadsheets/database for elements involved in exercise/operations. Ø Participate in the in/out processing routine for deploying HQ elements. Ø Record all personnel staffing data for the exercise/operation. Ø Act as the centre of expertise for the JFC HQ’s human resource. databases/systems query and report functions, by remaining up-to-date and trained on new developments. Ø Conduct staffing availability audits through assigned human resource databases/systems to track, verify and improve the quality of data held by the systems. Ø Design and generate personnel database queries and reports in support of the HQ and its deployed structures. Ø Responsible for the administration of International Evaluation Reports and tour adjustment requests. Ø Participate in exercises/operations as required. Ø Assist in the implementation of workforce, organisational, and personnel reviews required in support of assigned units. Ø Perform administrative duties. Ø Undertake work as part of a project team or working group as directed or assigned. Ø Act as Divisional CIS focal point. Ø Responsible to keep own skills within the assigned functional area up to date and to maintain awareness of developments in the wider area of J1 activities to determine the minimum quantitative and qualitative human resources needed to perform a specific mission, function, or task. The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy more than 30 days if required. Required Qualifications are: Ø English – good – NATO Standard Language Proficiency 3322 (Listening, Speaking, Reading and Writing) in accordance with NATO standard agreement (STANAG) 6001. NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English. Ø Secondary education and completed vocational training in related field/discipline. Ø Three years’ professional experience in administration of personnel database. Ø Experience in a Human Resources environment. Desirable Qualifications are: Ø Experience working in a Military Human Resources environment to include personnel accountability. Ø Familiar with NATO regulations and procedures related to Human Resources Management. Ø Completion of relevant courses/ training. The successful candidate possesses following personal attributes: ü Excellent communication skills, both oral and written - able to communicate at all levels; ü Good interpersonal skills including tact and diplomacy; ü Independent creative thinking; ü Problem Solving skills; ü Ability to work under pressure, work long/irregular hours and to carry high workload. The successful selected candidate must be able to obtain and maintain a security clearance and is required to pass a medical examination before an employment contract offer will be released. The medical examination will take place with our medical consultant, is required to determine if the recommended candidate is fit to perform the duties and is deployable to NATO's areas of operation. Due date for receipt of applications: Sunday 7 December 2025, 23:59. Candidates have to apply electronically in NATO Talent Acquisition Program: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en IMPORTANT: Please be aware that a Selection Board will only assess the information provided in the job submission form including the answers to the pre-screening questions and description of your work experiences. Your answers must be comprehensive and stand alone; do not rely on attached documents for essential information (Attachments are supporting documents and should not be referred to in the job submission). For example, if a pre-selection question asks you to justify how you meet the minimum experience requirement, you must explicitly detail in the answer box how your experience directly aligns with, or exceeds, the stated requirement. Simply stating you meet the requirement is insufficient; provide concrete examples and quantifiable details. Only candidates meeting ALL essential required qualifications will be considered and be assessed in competition with other candidates. Results are expected to be communicated in the 3rd week of December 2025; Test & Interviews will be on 14 and 15 January 2026 and will be organised in Brunssum, The Netherlands.

Responsibilities

The Staff Assistant (Database Management) provides staffing analysis and management of human resources databases, assisting in identifying and managing military Human Resources requirements. Key duties include maintaining staffing databases, facilitating personnel in/out-processing, and conducting staffing availability audits.