Staff Assistant (Finance & Travel) at NATO

Brussels, Brussels-Capital, Belgium -

Full Time

Start Date

Immediate

Expiry Date

06 Sep, 26

Salary

0.0

Posted On

08 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budgeting, Accounting, Treasury, Auditing, Financial Reporting, Contracting, Purchasing, Fiscal Administration, Account Reconciliation, Inventory Management, Interpersonal Communication, English Proficiency

Industry

Description

Post Context ACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO’s posture, military structures, forces, capabilities and doctrines. The Command Group provides general support, coordination, management, administrative service and specialist advice to SACT, DSACT and COS. Chief of Staff (COS) is responsible to SACT and DSACT for the staff activity necessary to execute ACT’s mission. It is the focal point for the implementation of the Commander’s direction and guidance as well as the initiation and co-ordination of all ACT staff efforts. Supreme Allied Commander Transformation’s Representative in Europe (SACTREPEUR) is the Commander’s direct representative, and the staff (STRE) are ACT's permanent advocates and interlocutors in Headquarters NATO, acting as a force multiplier through their collocation and intimate understanding of the headquarters’ workings and personalities. SACTREPEUR and STRE operate across three related functions: carrying ACT’s position into formal events; shaping the environment in Headquarters NATO for successful ACT outcomes; and being active sensors to make sure, through dialogue and formal reporting, that leadership and staff in HQ SACT have an understanding of the prevailing environment in NATO’s political headquarters. The Staff Assistant (Finance & Travel) is responsible to Staff Officer (Support Services) in performance of duties with respect to budgeting, purchasing and contracting, accounting, treasury, and auditing. Principal Duties: Performs administrative and fiscal activities on finance and for TDY requests for STRE Staff & NTECG. Maintains finance logs and ledgers to include local banking records, ledgers for annual budget expenditures and disbursement of Imprest Operating Fund (IOF) and other associated files applying NATO Financial Regulations. Prepares the annual budget cycle documents for STRE (Budget Estimates, Budget Authorization, Mid-year review, MTFP documentation, final authorizations and lapses credits) and other budgetary related forecasts. Maintains detailed accountancy records for funds authorized, committed and paid. Ensuring the archiving of all relevant supporting documentation to facilitate auditing of the accounts. Verifies commitments and invoices for budgetary imputation, completeness of the supporting documentation and mathematical accuracy. Provides monthly reconciliation of the accounts of IOF. Acts as STRE petty cash custodian. All Ranks Fund custodian. Responsible for the update of the Plant Property Inventory data. Responsible for oversight of Rationed Items (Privileges & Immunities). Responsible for the survey and write-off process of Non Expendable Items. Essential Qualifications / Experience: Higher Secondary education and completed higher vocational training in finance, accounting, business administration, economics, public administration or related discipline leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related experience. At least 4 years experience in Finance and Accounting. At least 3 years experience in Administration. Language: English – SLP 3322 - (Listening, Speaking, Reading and Writing) Attributes/Competencies: Personal Attributes: Must possess strong interpersonal and verbal/written communication skills; Capable of working effectively and harmoniously in a fast-paced multi-national environment, while representing and projecting the needs of SACT and ACT as a whole in a firm but diplomatic manner. Displays initiative in planning ahead and ability to find solutions to problems that arise in the daily conduct of responsibilities including resolution of schedule conflicts, working out details associated with travel plans, and finding solutions to problems with office equipment; The ability to adapt to flexible work patterns and work as part of a team; must be able to react quickly and without concern to last minute changes and to work independently; Must be able to work under pressure and should have a pro-active approach to his/her duties; May be required to assist at functions outside of normal work hours. Travel on temporary duty will not normally be required; Must be able to liaise effectively, internally with NATO military and civilian personnel, and externally with offices of foreign governments and agencies. Managerial Responsibilities: Will need to actively plan daily work within overall set direction without close supervision. Professional Contacts: The post holder must be able to liaise effectively, both internally and externally, with military and civilian personnel at all levels. Interactions will require explanation, discussion, recommendations and approval of action. Contacts include staffs across STRE & ACT as well as National Liaison Representatives, NATO HQ and ACO Contribution To Objectives: This post is the primary subject matter expert for administration and finance and prime POC for TDY travel related questions in STRE. The post ensures work is carried out in compliance with NFRs and makes input to documents which affect STRE plans and management. The work is at the Strategic Command level which requires a broad understanding of the larger enterprise and the ability to interpret across a wider platform. Security Clearance The successful applicant will be required to apply for and receive a NATO SECRET Security Clearance prior to final confirmation of contract and commencement of employment. Contract Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a three year definite duration contract. Notes for Candidates The HQ SACT web site gives full details on the eligibility criteria and application processes to be adopted by all candidates. However, candidates should particularly note: Please answer each of the pre-screening questions completely in English. Expressions such as: “please see attached CV, please see annex, please see enclosed document, etc” are not acceptable; this is a cause of immediate rejection of the application. Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application. The candidature of NATO redundant staff at grade G10 will be considered with priority. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply. This vacancy will close on 29 June 2026 @ 17:59hrs (EDT)/11:59hrs (CEST).

Responsibilities

The role manages administrative and fiscal activities including budgeting, accounting, and treasury for the STRE staff. It also involves overseeing TDY travel requests, maintaining finance logs, and managing the Plant Property Inventory.