Position Details
The Office of Academic Success Initiatives at The University of Tampa has a position for a Staff Assistant II. This position will provide support for day-to-day operations of the Office supporting students, faculty, and staff. This position reports to the Senior Director of Academic Success Initiatives.

Responsibilities

• Provide administrative support for the Senior Director of Academic Success Initiatives and the Office of Academic Success Initiatives.
• Provide excellent customer service to students, faculty, staff, families, and external constituents.
• Greet students visiting the office, check students in for appointments, and assist students with other inquiries and requests.
• Answer phones and assist callers to successful resolution of their requests and take messages as appropriate.
• Monitor office email accounts and respond or forward as appropriate.
• Maintains the office’s calendar of processes, communications, and events.
• Monitor departmental budget, manage expenditures, prepare purchase requisitions, and submit invoices for payment.
• Maintain office inventory and supplies.
• Schedule meetings with various campus stakeholders with busy calendars.
• Assist with planning and setup for meetings and events, including submitting room reservation, media, and catering requests.
• Coordinate sending and receiving requests for information and updates from campus departments.
• Assists in planning and making travel arrangements.
• Prepare reports, memos, letters, agendas, meeting minutes, and other documents using word processing, spreadsheet, database, and/or presentation software. Maintain confidentiality as appropriate.
• Perform data entry.
• Utilizes software such as Microsoft Office, Workday, EAB Navigate, and OnBase.
• Other duties as assigned.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of all cultures and backgrounds.

Qualifications

• High school diploma required. Some college is preferred.
• Minimum 2 years administrative experience.
• Proficient in Microsoft Office.
• Excellent written, oral, interpersonal, and customer service skills required.
• Ability to multi-task, establish priorities, and manage time wisely.
• Attention to detail and organizational skills needed.
• Knowledge of, or the ability to learn quickly, University of Tampa software programs such as Workday, EAB Navigate, and OnBase.
• Willingness to embrace new technologies and innovative organizational practices.

Required Attachments
Please be sure to attach all required documents listed below in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:

• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (pool, library, campus events and more)
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more!

• Provide administrative support for the Senior Director of Academic Success Initiatives and the Office of Academic Success Initiatives.
• Provide excellent customer service to students, faculty, staff, families, and external constituents.
• Greet students visiting the office, check students in for appointments, and assist students with other inquiries and requests.
• Answer phones and assist callers to successful resolution of their requests and take messages as appropriate.
• Monitor office email accounts and respond or forward as appropriate.
• Maintains the office’s calendar of processes, communications, and events.
• Monitor departmental budget, manage expenditures, prepare purchase requisitions, and submit invoices for payment.
• Maintain office inventory and supplies.
• Schedule meetings with various campus stakeholders with busy calendars.
• Assist with planning and setup for meetings and events, including submitting room reservation, media, and catering requests.
• Coordinate sending and receiving requests for information and updates from campus departments.
• Assists in planning and making travel arrangements.
• Prepare reports, memos, letters, agendas, meeting minutes, and other documents using word processing, spreadsheet, database, and/or presentation software. Maintain confidentiality as appropriate.
• Perform data entry.
• Utilizes software such as Microsoft Office, Workday, EAB Navigate, and OnBase.
• Other duties as assigned.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of all cultures and backgrounds