Staff Assistant II

at  Utah State University

Overview:
The successful candidate will perform administrative assistant duties and work with students, faculty, and staff pertaining to scholarships and stewardship programming in the College of Science Dean’s Office on the Logan Campus. This position performs a variety of routine and specialized clerical work requiring skills in verbal and written communication, public relations, and organization. The position requires being a part of an office team under the supervision of the Dean’s Administrative Assistant. This position will be contingent upon funding. The successful applicant has the option of ¾ summer hours if desired.

Responsibilities:

• Work with the scholarship team to achieve the dean’s office objectives and efficiency.
• Database management in Banner, Excel, and other software programs as required.
• Assist with stewardship programs with alumni and donors.
• Provide support to the Dean’s Administrative Assistant with college events and projects as determined.
• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, scheduling, and other general duties as assigned. Most of this work will be during business hours, however, some evenings and weekend work may be required for occasional college events.
• Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence, and reports as well as taking minutes at meetings as requested.
• Uses software programs such as word processing and spreadsheet software, Publisher or PowerPoint software to create fliers, maintains the office filing systems; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, databases, etc.
• Performs miscellaneous job-related duties as assigned.

Qualifications:

MINIMUM QUALIFICATIONS:

• Some knowledge of the mission and purpose of the College of Science.
• Two years of increasingly responsible experience in clerical work or an associate degree/post-secondary training or related certificate; work experience must be appropriate to the position to be filled. An equivalent combination of education and experience may be considered.
• Job offer is contingent upon the successful completion of a background checK.

PREFERRED QUALIFICATIONS:

• Prior experience with the College of Science.
  Required Documents:

Along with the online application, please attach:

• Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Name and contact information for 3 professional references to be entered into Candidate Profile
• Cover letter to be typed/pasted at the end of your application

Document size may not exceed 10 MB.
Advertised Salary: Commensurate with experience, plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.
Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

• Work with the scholarship team to achieve the dean’s office objectives and efficiency.
• Database management in Banner, Excel, and other software programs as required.
• Assist with stewardship programs with alumni and donors.
• Provide support to the Dean’s Administrative Assistant with college events and projects as determined.
• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, scheduling, and other general duties as assigned. Most of this work will be during business hours, however, some evenings and weekend work may be required for occasional college events.
• Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence, and reports as well as taking minutes at meetings as requested.
• Uses software programs such as word processing and spreadsheet software, Publisher or PowerPoint software to create fliers, maintains the office filing systems; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, databases, etc.
• Performs miscellaneous job-related duties as assigned