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Staff Assistant at Kaiser Permanente
Vacaville, California, United States -
Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

0.0

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative support, Meeting coordination, Calendar management, File management, Expense reporting, Timecard maintenance, Data entry, Data analysis, Spreadsheet creation, Customer service, Oral communication, Written communication, Microsoft Word, Microsoft Excel

Industry

Medical Practices

Description
Job Summary: Under direct to moderate supervision, provides administrative support to a manager. Performs routine administrative duties that have set procedures or precedents. Works with individuals with the group or department and occasionally with contacts outside the organization. Essential Responsibilities: Arranges meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that meetings run smoothly. Organizes and maintains confidential files with judgment and tact. Maintains managers calendar and does other calendar-related tasks as needed. Helps on-board new employees. Files expense reports. Maintains and corrects timecards. Collects information or data and performs data input to maintain established databases. Creates basic spreadsheets and performs basic data analysis. Submits and tracks EVS/Engineering/Facilities needs. Orders office and/or medical supplies. Performs other related duties as assigned. Grade 300 Basic Qualifications: Experience Minimum two (2) years experience performing administrative support functions. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration N/A Additional Requirements: Excellent customer service skills. Excellent oral and written communication skills. Intermediate level proficiency with Microsoft Word and basic proficiency with Microsoft Excel. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Bachelors degree preferred.
Responsibilities
Provides administrative support to a manager by coordinating meeting logistics, maintaining calendars, and managing confidential files. Performs routine data entry, tracks facility needs, and assists with employee onboarding and timecard maintenance.